Exhibitions Project Coordinator - Hiring Immediately

Our Mission: Since the 1893 World Columbian Exposition, our organization has aimed to connect people to the natural environment and human history.

The Exhibitions Project Coordinator works closely with the Exhibitions Planning Director to support projects across the spectrum of the Field Museum’s program offerings, including inbound temporary, outbound traveling, and permanent exhibitions.

Duties and Responsibilities:

• Provide support to the traveling exhibitions division: coordinate team travel for venue installations and deinstallations and assist with travel expense reimbursements; maintain up-to-date marketing and client support materials including website, tour schedules, fact sheets, and host materials; assemble proposals and intellectual property packages; manage image and media licensing; coordinate visits with current and prospective clients; assist with client database maintenance
• Assist Exhibitions Directors and Project Managers in all aspects of exhibition project management: circulate exhibition agreements, create presentations, coordinate and document meetings, archive physical and digital project documents, host museum colleagues, and perform additional duties as needed
• Provide administrative support to the department and Directors. Coordinate large meetings, collect mail, order supplies, maintain departmental phone lists and bulletin boards, and perform other activities as needed
• Coordinate departmental staff travel as needed.
• Serve as Salesforce administrator: monitor Salesforce updates/releases, implement and customize, as needed; enter inbound exhibition proposals into Salesforce

Qualifications:

• A Bachelor’s degree or an equivalent level of education and experience is required
• Interest in the humanities and/or STEM is required
• A minimum of two years of experience in a museum or similar field (such as a nonprofit or community organization) is required
• Well-developed organizational skills, including the ability to work on multiple projects simultaneously, set and manage priorities, and meet deadlines
• Working knowledge of Microsoft and Google products, including presentation software; eagerness and ability to quickly learn new applications; experience with Salesforce a plus
• Solid work ethic, exceptional attention to detail, and follow-through
• Excellent interpersonal skills: ability to work well with others in the department, across the Museum, and externally with vendors and clients
• Experience exchanging written communication within a professional environment
• Commitment to the mission and values of the Field Museum

A cover letter addressing how the applicant’s education and experience align with the position is required for consideration.

Important Note: In order to protect the health and safety of our employees, guests and their families, the Field Museum is requiring all employees to be fully vaccinated against COVID-19. Requests for exemptions from the vaccine will not be considered as given the nature of this position, we are unable to provide an accommodation for anyone who has not been vaccinated.

The Field Museum is an equal opportunity workplace and employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status, or any other protected class. We strive to create a working environment that is free of all forms of discrimination and one that promotes human dignity and mutual respect among all staff. We believe every member of our organization enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, to identify challenges, and to discover, design, and deliver solutions.

The Field Museum strives to ensure that our career website and recruiting process are accessible to all. If you are unable or limited in your ability to use or access our online application, or if you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to [email protected].