Experienced Executive Administrator

We are excited to announce that we are seeking an experienced Executive Administrator to join our organization in beautiful Sarasota, FL.

Job Description

We are seeking an experienced administrative professional who will provide comprehensive support to executives and leadership, enabling them to focus on strategic decision-making and leadership responsibilities.

Key Responsibilities

• Calendar & Schedule Management: Coordinate and prioritize executive calendars, scheduling meetings, appointments, and travel arrangements


• Meeting & Event Coordination: Prepare agendas, materials, and minutes; oversee logistics for meetings, conferences, and events


• Communication Management: Serve as the primary point of contact, screening and prioritizing incoming calls, emails, and correspondence; drafting and editing professional communications


• Travel & Logistics: Arrange and manage executive travel, accommodations, and transportation


• Confidentiality & Records: Handle sensitive information with discretion; maintain and organize files, records, and databases


• Project & Special Assignments: Support special projects, research, and analysis as directed; track progress and ensure timely completion


• Financial Oversight: Process expense reports, invoices, and assist with budget tracking


• Vendor & Office Management: Manage office supply inventory, maintain vendor relationships, and oversee office operations


• Other functions as required by needs of the organization

Required Skills & Qualifications

• Education: Bachelor's degree in Business Administration or a related field


• Experience: Proven experience of a minimum of 3-5 years in executive or senior administrative support roles in a mid-size or larger organization.


• Core Competencies:

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  • Strong organizational and multitasking abilities
  
  
  
  

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  • Excellent written and verbal communication skills
  
  
  
  

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  • Proficiency in scheduling software, MS Office, and project management tools
  
  
  
  

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  • Ability to handle confidential information with discretion
  
  
  
  

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  • Problem-solving and proactive problem-identification skills
  
  
  
  

Work Environment

The executive administrator will work in our corporate office, in a fast-paced environment, supporting C-suite, senior leadership and our teams. The role requires adaptability, attention to detail, and the ability to manage competing priorities while maintaining professionalism

In summary: The Executive Administrator is both a logistical and strategic support role, ensuring executives and leadership teams are well-prepared, informed, and able to focus on their core responsibilities, while maintaining smooth internal and external communications. If you feel this is an opportunity that resonates with you, we would love to hear from you