Facilities and Materials Manager

Company Overview

At Akina Pharmacy, the shared purpose that drives us is to enrich the lives of the people in our care through compounded medications. As a people-first organization, we embrace the Entrepreneurial Operating System (EOS) to ensure our success by prioritizing the recruitment and development of exceptional talent.

Joining Akina means stepping into an environment where clear communication, pragmatic decision-making, and accountability are at the forefront. We are committed to empowering our team members and fostering a culture of growth and support. If you are driven by a passion for making a meaningful impact and seek a vibrant, compassionate workplace, we invite you to discover the opportunities awaiting you at Akina Pharmacy. Together, let's build a healthier, happier community.

Position Summary

The Facilities and Materials Manager is responsible for leading the warehouse, procurement, receiving, and facilities maintenance  operations functions - ensuring a streamlined, compliant, and data-driven environment. This includes overseeing inventory, preventative maintenance, vendor qualification, stock organization, and readiness to support pharmacy operations and regulatory compliance.

This position ensures that all materials are sourced efficiently, vendor partnerships are optimized, and material transfers between facilities operate safely and efficiently. A successful Facilities and Materials Manager at Akina is an organized, detail-driven leader who ensures that stock levels are maintained, all activities meet regulatory compliance, and procurement processes align with operational needs. Success in this role depends on your ability to work efficiently in a fast-paced environment while upholding the company’s core values of Excellence Always, Go-Getter’s Unite, Compassion For All, and Called To Serve.

If you thrive in a goal-driven environment, value efficiency, and take pride in leadership and operations management, this role offers the opportunity to make a significant impact on Akina Pharmacy’s success.

You will love it here if you are motivated by Akina’s Core Identity Values:

• Excellence Always 
• Go-Getter’s Unite
• Compassion For All
• Called To Serve

You’ll have success here if you value clear processes and get, want, and have capacity to do the following things:

• Lead + Manage = Accountability 
  • Provide strong leadership by developing clear expectations and ensuring accountability across materials and facility management teams.
  • Cultivate a “Who not How” mindset to empower team ownership.
  • Make only data-driven decisions - ensure each team member has trackable weekly metrics.
• Materials Sourcing, Procurement & Cost Management
  • Execute materials sourcing strategy, purchasing execution, and cost management in alignment with regulatory requirements and Akina SOPs.
  • Identify, qualify, and onboard new materials, vendors, and purchasing processes.
  • Monitor material usage and purchasing trends to support forecasting, reduce waste, and ensure uninterrupted supply.
• Vendor Coordination, Contracts & Relationship Management
  • Oversee qualification-submission, oversight, and performance management of all vendors supporting materials, facilities, equipment, and services.
  • Negotiate pricing, contracts, and service level agreements (SLAs).
  • Coordinate external vendors for facility maintenance, calibrations, certifications, validations, and preventative maintenance to ensure reliability and responsiveness.
• Inventory Accuracy, Materials Flow & Warehouse Operations
  • Ensure accurate inventory records and system integrity for tracking, usage, ordering, and waste.
  • Design and maintain compliant workflows for receiving, storage, internal transfers, and inventory reconciliation.
  • Maintain clean, organized, and inspection-ready warehouse and storage environments aligned with FIFO/FEFO and regulatory expectations.
• Facilities Maintenance, Compliance & Operational Readiness
  • Ensure facilities, utilities, and equipment are properly maintained, functional, and compliant at all times.
  • Oversee preventative maintenance schedules, service coordination, and documentation in partnership with Quality.
  • Maintain continuous inspection readiness and support uninterrupted production, dispensing, and quality operations.

We train our team to help them succeed, and everyone on our team helps with our success. In this role, you’ll be accountable for hitting the following numbers:

• Maintain a stockout rate of 0% for all stocked materials (100-200 material SKUs)
• Maintain 0% downtime for active facilities and critical equipment systems
• Ensure SOPs, Job Aids are available for all processes related to facilities management, purchasing, receiving, and inventory. 
• Ensure 100% SDS documentation, proper chemical labeling, and expired material removal (monthly reviews)

If you want to come to work, learn, and hit those numbers, you’ll be recognized and rewarded. 

Our company runs on EOS purely. That means as a member of this team, you will have a leader who:

• Gives clear directions and expectations
• Makes sure you have the necessary tools
• Delegates appropriately
• Has effective meetings
• Meets one-on-one with you quarterly or more, if needed
• Rewards and recognizes your performance

Experience and Qualifications

• Experience in Purchasing, Inventory, or Warehouse Operations
  • At least 1 year of experience in a purchasing, inventory management, or warehouse role, or the ability to learn and execute detailed receiving procedures efficiently.
• Attention to Detail and Accuracy:
  • Proven ability to inspect, verify, and document received shipments with precision while following detailed company protocols.
• Physical Capability and Stamina:
  • Ability to stand for extended periods and lift packages weighing up to 50lbs as part of daily responsibilities.
• Commitment to Quality and Efficiency:
  • Demonstrated understanding of how inventory accuracy impacts company operations and the ability to work efficiently while maintaining high-quality standards.

Benefits & Perks

• Comprehensive Medical, Dental, and Vision Options: Choose from three medical plans tailored to your needs, plus options for dental and vision coverage for you and your family.
• Paid time off (vacation and sick time): Take advantage of generous paid time off to recharge, focus on personal priorities, and maintain a healthy work-life balance.
• Paid Holidays (8 scheduled): Enjoy eight scheduled paid holidays to celebrate and spend quality time with loved ones.
• 401K Dollar-for-Dollar Up to 4%:  Invest in your future with our 401K plan, featuring a dollar-for-dollar match up to 4%.
• Rewards & Recognition Program: Be celebrated for your hard work and achievements through our dedicated rewards and recognition program.