Facilities and Property Coordinator

Walk through our doors and see what makes Westminster Village stand out as Bloomington-Normal's premiere aging community. Join our team as a Facilities and Property Coordinator! This position is part of the Facilities and Property team where they are dedicated to an environment that inspires creativity, fosters collaboration, and drives success. We're seeking a dynamic professional to lead our efforts in optimizing operations, enhance sustainability, support and encourage productivity for a successful outcome. 

Under the direct supervision of the Director of Facilities and Property, this position is responsible for organizing and managing activities within the department to help ensure the daily operations of Westminster Village are carried out with excellence.

We offer great benefits including a 401k retirement program, Medical, Dental, and Vision Insurance, Health Reimbursement Plan, Employee Assistance Program, Referral Bonus, Tuition Reimbursement, Scholarship Opportunities, Paid Time Off, and access to our Wellness Center and Personal Training!!

Westminster Village also offers a competitive wage scale with an annual increase. The wage scale for this position is $24 - $31.33 per hour, depending on experience.

Job Duties: 

• Manage work orders maintenance software Worxhub.
• Maintain and improve preventive and planned maintenance schedules.
• Provide reports as needed.
• Communicate with residents and team members on the status of work orders.
• Coordinate resident’s internal moves.
• Schedule department labor. 
• Communicate with residents.
• Develop good working relationships with vendors.
• Acquire quotes.
• Negotiate pricing.
• Maintains parts and consumable inventories.
• Orders parts and supplies for the department.
• Manage department mail.
• Provide accounting for invoicing of purchases to the Business Office.
• Manage department payroll and attendance system.
• Schedule and coordinate work on site by contractors and vendors.
• Maintain MSDS books throughout the campus.
• Manage the Vanderbilt access software.
• Manage the RCare nurse call software.
• Maintains, generates, and improves documents and reports. 
• Provide training to new team members concerning policies, procedures, and software.
• Other duties as assigned.

The ideal candidate will have a high school diploma, GED or equivalent (required), some higher education is preferred. Must have extensive organizational skills and excellent skills in a variety of computer software is needed, specifically word processing, spreadsheets, and e-mail as well as good verbal and written communication skills. Knowledge of basic maintenance processes and experience as an administrative assistant is preferred.