Facilities and Security Coordinator

Facilities Management

• Coordinate day-to-day facility operations and maintenance activities across office, warehouse, and field support locations.
• Manage work orders and service requests related to building systems, utilities, repairs, and workplace improvements.
• Coordinate with vendors, contractors, and service providers to ensure timely completion of maintenance and repair work.
• Conduct routine facility inspections to identify safety hazards, maintenance needs, and operational improvements.
• Monitor facility-related budgets, invoices, and service contracts.
• Support office space planning, furniture management, and workplace organization initiatives.
• Maintain records of inspections, maintenance schedules, warranties, and service agreements.

Security Administration

• Administer badge access systems, key control programs, and visitor management processes.
• Maintain employee and contractor access permissions in accordance with company policies.
• Coordinate physical security measures including CCTV systems, alarms, locks, gates, and security monitoring services.
• Investigate and document security incidents, suspicious activities, and access control issues.
• Assist in the development and implementation of site security procedures and protocols.
• Support cybersecurity awareness initiatives as they relate to physical security and facility access.

Safety & Compliance

• Assist with emergency response planning, evacuation procedures, and business continuity efforts.
• Coordinate regular safety inspections and ensure corrective actions are completed.
• Support compliance with OSHA regulations, company safety standards, and customer requirements.
• Maintain emergency equipment, first aid supplies, and facility safety documentation.
• Participate in incident investigations and track corrective action plans.

Administrative Support

• Maintain facility and security records, reports, and documentation.
• Prepare reports on facility performance, security incidents, and maintenance activities.
• Assist with onboarding and offboarding activities related to facility access and security credentials.
• Support audits, inspections, and compliance reviews.
• Serve as a liaison between employees, management, vendors, and security providers.

Required Qualifications

• Associate degree in Facilities Management, Business Administration, Criminal Justice, Safety Management, or a related field; equivalent experience may be considered.
• 3+ years of experience in facilities coordination, security administration, property management, or a related role.
• Experience managing vendors, maintenance activities, or security systems.
• Proficiency with Microsoft Office Suite, particularly Outlook, Word, Excel, and Teams.
• Strong organizational, communication, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Preferred Qualifications

• Experience in construction, utility, energy, or industrial environments.
• Knowledge of access control systems, CCTV platforms, and security monitoring systems.
• Familiarity with OSHA requirements and workplace safety programs.
• Facilities Management, Security Management, or Safety-related certifications (e.g., IFMA, ASIS, OSHA 30).

Key Competencies

• Attention to Detail
• Customer Service Orientation
• Vendor and Contractor Management
• Risk Assessment
• Regulatory Compliance
• Communication Skills
• Time Management
• Critical Thinking
• Team Collaboration
• Emergency Response Coordination

Physical Requirements

• Ability to walk facilities and construction sites for extended periods.
• Occasional lifting of up to 25 pounds.
• Ability to respond to facility and security issues outside normal business hours when necessary.
• Occasional travel between company locations may be required.

Work Environment

This position operates in a professional office environment with periodic visits to warehouses, operations facilities, and field locations supporting Quanta Power Solutions' utility and infrastructure operations. The role requires balancing administrative responsibilities with hands-on facility and security coordination activities.