Facilities & Travel Coordinator

Why USA Clinics Group?

Founded by Harvard-trained physicians with a vision of offering patient-first care beyond the hospital settings, we’ve grown into the nation’s largest network of outpatient vein, fibroid, vascular, and prostate centers, with 170+ clinics across the country. Our mission is simple: deliver life-changing, minimally invasive care, close to home.

We’re building a culture where innovation, compassion, and accountability thrive. While proud of our growth, we’re even more excited about what’s ahead, and the team we’re building to get there. We look forward to meeting you!

Why You'll Love Working with us:

🚀 Rapid career advancement           💼 Competitive compensation package

🤝 Positive, team-oriented environment  🏥 Work with cutting-ed technology

🌟 Make a real impact on patients’ lives  📈 Join a fast-growing, mission-driven company

Position Summary:

USA Clinics Group is seeking a motivated and organized Facilities & Travel Coordinator to support our Corporate teams with employee travel, facilities coordination, and day-to-day operational needs. This role will work closely with leadership and plays a key part in keeping our clinics and corporate operations running smoothly.

Position Details:

• Location: Northbrook, IL
• Schedule: Full-Time, Monday-Friday (onsite)
• Compensation: $20-$22hr based on experience and qualifications

Responsibilities:

• Coordinate and book travel for employees across multiple clinic locations (flights, lodging, transportation)
• Serve as primary point of contact for travel-related issues (occasional after-hours/weekend support)
• Assist with facility-related needs, including coordinating repairs, maintenance, and vendor communication
• Occasional local travel to clinics and warehouse, and travel to clinics out of state up to 10%
• Partner with operations team on ongoing projects and process improvements
• Provide administrative and operational support to executive leadership as needed

Required

• At least 1-2 years in a similar position
• Able to travel out of state as needed (up to 10%)
• Able to travel locally to nearby clinics and warehouse
• Proficient in Microsoft Office (Word, Excel, PowerPoint)

Other

• Ability to work independently and multitask different projects at the same time.
• Demonstrate good phone and email etiquette skills with timely response times.
• Strong interpersonal skills to build relationships, negotiate and collaborate with individuals and upper management.
• Flexible and able to function well in a fast-paced environment.
• Extremely efficient, organized, and resourceful.
• Strong multitasking skills to manage diverse projects simultaneously without compromise.
• Strong decision-making skills, verbal and written communication skills and attention to detail are essential.

• Health insurance (medical, dental, vision)
• Retirement Plan
• Paid time off (PTO) (vacation, sick)