Facilities Assistant

Basic Description: Flat Branch Mortgage, Inc. is a fast-growing mortgage company with over 90 locations across multiple states. Our Facilities Management Department ensures our offices run smoothly, supporting our employees and creating functional, well-maintained spaces. We are looking for a motivated and detail-oriented Facilities Assistant to join our team and help keep our operations running efficiently.

Position Summary:

The Facilities Assistant supports the Facilities Management Department in managing office operations, vendor coordination, and project execution. This role is ideal for someone organized, self-motivated, and eager to learn facilities operations in a multi-location environment. We are willing to train the right candidate with office experience and strong organizational skills.

 This is a hybrid position. All candidates must be within driving distance to the Jefferson City office location.  

Responsibilities:

• Maintain vendor records, including Certificates of Insurance
• Source and maintain vendor relationships
• Assist with work order management alongside the Facilities Administrator
• Coordinate furniture, fixtures, and equipment (FF&E) deliveries and installations
• Support Facilities team members in their absence to ensure operational continuity
• Assist with managing foreclosure properties in collaboration with the Facilities Coordinator
• Work with the Growth Team on office openings, relocations, and expansions
• Manage office move, add, and change (MAC) requests
• Coordinate vendor scheduling, rescheduling, and follow-ups
• Manage office supplies ordering and monitor inventory levels

Qualifications/Skills:

• Office or administrative experience required (Facilities or Real Estate experience a plus)
• Basic understanding of facilities operations and office management components
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines
• Self-motivated, dependable, and able to work both independently and in a team environment
• Proficient with Microsoft Office Suite (Outlook, Excel, Word)
• Preferred but not required:
• Experience with lease administration
• Procurement or space planning experience