Facilities Assistant (Business Operations)

Salary :

$60,000 - 75,000 yearly

Company : Foxconn Industrial Internet

Job Type : Full Time

Santa Clara, Ca

Number of Applicants

000+

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Job Description - Facilities Assistant (Business Operations)

We are seeking a detail-oriented and organized Facilities Assistant to support day-to-day administrative and operational activities for facilities and construction-related projects. This role will assist with invoice reconciliation, vendor coordination, change order tracking, and general administrative support to ensure smooth facility operations and accurate financial tracking.

The ideal candidate is proactive, highly organized, and comfortable working with cross-functional teams including facilities, procurement, finance, and external vendors.

Key Responsibilities

Provide administrative support to the Facilities and/or Operations
Review, track, and reconcile invoices, billing statements, and vendor charges for accuracy
Assist in processing purchase orders (POs), invoices, and payment requests in internal systems (e.g., SmartOffice or similar)
Maintain records of contracts, service agreements, and vendor documentation
Track and manage change orders, ensuring proper documentation, approvals, and budget alignment
Coordinate with vendors, contractors, and internal stakeholders to follow up on billing, service completion, and documentation
Support budget tracking and reporting, including maintaining spreadsheets for expenses and project costs
Assist with scheduling, meeting coordination, and documentation for facilities-related projects
Ensure all documentation is properly filed and organized for audit and compliance purposes
Support site operations as needed, including office moves, maintenance coordination, and facility requests
Perform other administrative duties as assigned

Qualifications

Associate’s or Bachelor’s degree in Business Administration, Accounting, or related field preferred
2–5 years of administrative or facilities support experience (construction, property management, or corporate facilities preferred)
Experience with invoice processing, billing reconciliation, or basic accounting functions
Familiarity with purchase orders, contracts, and change order processes is a plus
Proficiency in Microsoft Excel and Office Suite (experience with ERP systems is a plus)
Strong attention to detail and organizational skills
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Strong communication and follow-up skills

Key Competencies

Attention to detail and accuracy
Organization and time management
Basic financial and administrative understanding
Vendor coordination and follow-up
Problem-solving and accountability

Work Environment

Office-based with occasional interaction with site operations and vendors
May require coordination with multiple departments and external partners
Fast-paced environment supporting ongoing facilities and project activities

Salary Range: $60K - 75K

PCE Paragon Solutions USA, Inc., a subsidiary of Fii-Foxconn, is an Equal Opportunity Employer (EOE). All qualified candidates will receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, or marital status in accordance with applicable federal, state and local laws.

PCE Paragon Solutions USA, Inc., a subsidiary of Fii-Foxconn, participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Original job Facilities Assistant (Business Operations) posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.

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Facilities Assistant (Business Operations)

Job Description - Facilities Assistant (Business Operations)

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