Facilities Associate Director - Facilities Planning & Management

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Attention:

The Facilities Planning & Management Department in the Division of Finance and Administrative Affairs at the University of Wisconsin-Whitewater seeks a Facilities Associate Director  (Facilities Associate Director, FP123).

Job Details:

The Facilities Associate Director is responsible for the direction of the entire custodial team,  grounds, vehicle fleet and warehouse operations for Facilities Planning & Management at the Whitewater and Rock County campuses of UW-Whitewater. This position provides leadership and technical guidance for landscaping, grounds, warehouse, vehicle fleet and custodial services employees and operations, supervising staff, including other managers, supervisors and facilities team members. This position reports to the Chief Facilities Officer and has frequent interaction with leadership across the university. This position requires on-call or off-hour response availability.

Key Job Responsibilities:

1.      Develops priorities, implementation strategies and labor requirements for custodial, grounds, vehicle fleet and warehouse related initiatives and operational service improvements.

2.      Directs the planning and scheduling of custodial, vehicle fleet, warehouse, grounds and landscaping activities, incorporating operational requirements and priorities.

• Collaborates and coordinates with campus stakeholders regarding facility needs, service requests, event coverage and help plan logistics to serve the University’s mission and meet operational guidelines 

3.      As it pertains to the custodial and grounds aspects of campus capital project work, develops and fosters a working relationship with university staff, project managers, trades and outside contractors while representing staff and residents.

• Determines scope of work, estimated costs and labor requirements of grounds / landscaping project work

4.      Provides operational and strategic guidance to staff.

• Performs cost/benefit analyses on products, equipment and services.
• Complies with all applicable state, UW-System and UW-Whitewater procurement rules and procedures
• Serves on internal and external committees, work planning groups and other advisory bodies as requested

5.      Determines and directs standards for warehouse/purchasing tracking, vehicle fleet procurement and leasing, building services and grounds projects.

• Manages building services and grounds related contracts and serves as a point of contact between vendors and the department.  Respond to customer calls, organize corrective action when needed and ensure correct billing and delivery of services

6.      Exercises supervisory authority, including hiring, scheduling, managing conduct and performance, and approving hours worked of all assigned employees in the custodial, grounds, warehouse and vehicle fleet departments.

• Reviews work place health and safety expectations with employees and provides instruction as needed
• Develops and enforces policies and procedures and staff compliance with all applicable labor and safety laws
• Participates in crisis response and continuity of operations planning activities
• Ensures staff receives all of their system and campus required training

This description attempts to indicate the kinds and types of responsibilities given to this position and shall not be construed as defining all specific duties and responsibilities of this position.  It is not intended to limit or modify the right of supervisors to assign, direct and monitor the work of their employees.  Statements of employee duties are not intended to exclude other duties not mentioned that are of similar kind or level of responsibility.

Department:

Facilities Planning & Management

Compensation:

Well-qualified candidates can expect a starting annual salary within a range of $80,000 - $90,000.

UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.

Required Qualifications:

• Bachelor’s Degree and 4 years’ experience supervising custodial, grounds, or facilities maintenance in a professional setting OR 6+ years’ experience supervising custodial, grounds, or facilities maintenance in a professional setting  

• Ability to attain UW System driver authorization within first week of employment (Driver Authorization)

• Excellent oral and written communication skills

Preferred Qualifications:

• Experience in a higher education environment

• Bachelor’s Degree from a regional accredited college or university in a Facilities or Management field

• Seven years of experience in a managerial or supervisory leadership position

• Prior experience developing / managing budgets over $1 million

• Project management experience in a Facilities related area

Knowledge, Skills and Abilities:

• Ability to have and maintain a valid Driver's License meeting the criteria for operating a university vehicle

• Knowledge of occupational hazards and safety standards/precautions pertaining to custodial, grounds and warehouse operations and the ability to read and follow recommendations 

• Knowledge of custodial and grounds practices including cleaning and grounds related chemicals, their effectiveness and their safe use

• Knowledge of custodial and grounds equipment, including their capabilities, repair and maintenance needs, and their safe use

• Ability to work collaboratively with co-workers, staff, and students

• Ability to interact respectfully with people from diverse socioeconomic, cultural and ethnic backgrounds

• Ability to work independently, delegate and prioritize workload

• Ability to manage work requests by planning, prioritizing, scheduling and expediting each request

• Ability to inspect facilities by climbing ladders, crawling in small places, and reaching very inaccessible areas

• Ability to manage the day-to-day building services operations of a multi-building facility.

• Ability to comprehend reports generated from the computer maintenance management system, (TMA)

• Excellent oral and written communication skills

• Excellent judgment including sensitivity to personal and confidential information

• Working knowledge of desktop hardware and standard business software programs (e.g. word processing, spreadsheets, database) and the Internet

• Attention to detail, proofreading and editing skills

• Good work habits, such as attendance, punctuality, accountability, thoroughness and resourcefulness

• Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills

How to Apply:

Applications received by June 24, 2026 are ensured full consideration. The most qualified applicants will be invited to participate in the next step of the selection process.

Only complete application packages will be considered. This includes online submission of the following documents:

• Cover Letter

• Resume

• Name and contact information for three professional references

Contact Information:

For questions regarding this position, please contact:
Stephanie Lederman
Administrative Assistant II
262-472-1320
[email protected] 

If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or [email protected].

CONDITIONS OF APPOINTMENT:

University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.

CAMPUS INFORMATION:

UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university’s 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs — online and in person — from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university’s arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities — a priority mission since the 1970s.   

UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin’s Park Place.  

ORGANIZATION INFORMATION:

The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu). 
 
Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a). 
 
Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked. 
 
The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills. 
 
For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see  Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.

UW IS AN EQUAL OPPORTUNITY EMPLOYER:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.