Facilities Associate Project Manager

Job Description

Job Description

Position Function:
Under the general direction of the VP Design and Construction Manager, the Facilities Associate Project Manager administers the Bank's real estate strategy related to assigned bank properties, consisting of commercial office buildings, with retail and office space, stand-alone & in-store branch bank facilities.
The Facilities Associate Project Manager is responsible for managing the design, planning, construction and maintenance of equipment, machinery, buildings and bank branches. The position plans, budgets and schedules facility alterations, renovations, expansion, and relocations of personnel, including all project cost management of furniture & equipment, direction of internal labor, and management of labor, materials and other related costs. Oversees the coordination of building space allocation and layout, communication coordination (including

network/telephones),

and

department/division

expansion and compression.
Plans budgets and schedules of facility modifications, including cost estimates related to: Architectural and Engineering fees and reimbursable(s); Develop construction costs for all aspects of building construction trades (i.e., electrical, mechanical, plumbing, specialized electrical, roofing, etc.); Develop furniture & equipment costs by working with various bank vendors for bank standard furniture and bank equipment; Prepares miscellaneous expense costs, including but not limited to: signage, customer queue stands, teller work bins, glass door decals, window treatments, ADA and FDIC regulatory signage, etc.
Coordinates general contractor and subcontractors with CPB's (owner) subcontractors to allow for proper coordination & timing of work given the overall project schedule. This includes modular vault vendor, security vendor, specialized electrical vendor, signage vendor, etc.
Coordinates all Bank

divisions/departments

during all phases of projects, including working with Community Banking, Deposit Operations, Project Management, Compliance, Security, Legal, Information Technology Systems, etc. Inspects construction and installation processes for contract compliance and approves requests for payment, as appropriate.
Initiates and coordinates effective execution of maintenance & preventive maintenance programs for Bank facilities and equipment, including the preparation, review and execution of contract documents for facilities equipment, including HVAC, electrical systems, roofing & waterproofing, pest control, landscaping and irrigation. Manages and assesses receipt of all orders as specified and processed.
Oversees, as appropriate, parking lots and its operations, including managing parking vendors, implementation of after-hours parking management systems and maintenance of lots.
Must be familiar with and be able to solicit the Division's Request for Proposal procedures, utilizing manage servicing contracts for Bank facilities, including service contracts and specifications that meet all compliance standards for: Janitorial; Air Conditioning; Landscape maintenance; Plant rental; Pest control; Bank vault and safe equipment; Security courier; Parking management. Assists with the development and oversees coordination and adherence of the annual Properties Capital Budget.
Provide clear and concise directions to vendors in both verbal and written form. Review and execute contracts relating to branch construction and renovations as required to procure and engage architects & consultants, contractors, and bank vendors, for the timely and cost-effective completion of retail banking and administrative capital improvement projects.
Perform properties service desk responsibilities as needed.
Performs all duties and interacts with internal and external customers in a manner aligned with the Company's Core Values of Voyaging Spirit and Positively Ohana; Customer Experience Competencies of Customer Interaction, Empowerment and Ownership; and Basic Skills of Listening, Oral Communication, Written Communication, Action Orientated, Thoroughness, Problem Solving.
Primary Accountabilities:
Coordinate branch related capital and maintenance/repair projects including but not limited to air conditioning equipment maintenance, replacement of FFE, flooring repairs and replacement, and interior/exterior painting.
Assist with the Properties Service Desk for coverage and support.
Obtain bids as required, prepare documentation for various branch capital improvement projects and complete projects within a reasonable time frame and within budget.
Assist to prepare capital improvement and maintenance and repair budget, track and allocation expenditures and ensure compliance with bank expenditure policies.
Completion of special projects as required.
Interact with landlord and/or property management as needed for completion of tasks requiring landlord feedback or approval.
Minimum Qualifications:
Education:
Bachelor’s Degree - from an accredited 4-year university preferred. (2 years of relevant experience may substitute for the bachelor’s degree requirement)
Experience:
3+ years of experience in Project management, preferably in construction required.
1+ years of Experience in Experience in understanding standard accounting practices, income statements, balance sheets, general ledger, and development of operating budgets and pro-forma projections preferred.
1+ years of Experience in facilities, to include general principals of construction, contracts,

electrical/mechanical/structural

elements of a structure, and general architectural required
Licenses and Certifications
Must maintain a valid Hawaii Driver’s License.
Physical Requirements & Working Conditions:
Must be able to perform light physical work and to move or lift items including but not limited to boxes, files and papers up to 20 pounds unless otherwise as indicated.
Must be able to operate and proficiently use standard office equipment, including phone, copier, personal computer and/or other work related mechanical or electronic devices and applications.
Must be able to clearly communicate verbally and in writing with all internal and external customers. Must also be able to hear sufficiently to engage in daily discussions and interactions.
Must be able to read and understand bank-related documents.
Must be able to work in a conventional office setting, involving sitting at a desk or workstation for long periods of time. Must also be able to adapt to different work environments as needed to perform the job.
We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

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