Facilities Coordinator

Description

Under indirect supervision, the Facilities Coordinator oversees and coordinates the day-to-day building operations and services, ensuring occupants work environment is conducive to maximizing productivity and workspace comfort. Candidate will ideally come from the hospitality industry or have experience interfacing with senior client / customers. Candidate must be highly organized and technologically orientated. Work with site operations team to deliver timely support and solutions.

Key Responsibilities:

Audio-Visual Systems & Security System Management: Oversee the setup, maintenance, and troubleshooting of audio-visual equipment. Oversee badging/camera system and provide monthly and annual reports and audits to stay compliant.

Building Automation: Use Trane Tracer Ensemble software to ensure Monitor, adjust and utilize the building automation system to efficiently operate the HVAC equipment to provide a comfortable environment for all occupants.

Seating Software: Utilize move/add/change software to keep up with seating assignments and office layout changes.

Vendor Coordination: Manage vendor relationships, oversee vendor contract negotiations, manage vendors and PM’s for client owned building systems, coordinate lab equipment installations, and organize training courses. Indirectly oversee janitorial and security staff as needed to align with client standards and needs.

Customer Service: Provide exceptional service to internal and external stakeholders, ensuring their needs are met promptly and efficiently. Responsible for planning, preparing and providing active response to inclement weather to ensure employee and visitor safety. Works closely with executive administrative assistants for different divisions among client for support. 

Shipping & Receiving: Oversee the shipping and receiving of all packages through the loading dock.

On-Call: Be available after hours and weekends for scheduled and emergency maintenance functions and/or client events

Reporting: Provide monthly reports on occupancy and average attendance of occupants

Requirements

• Bachelor's degree in Hospitality Management, Business Administration, or a related field.
• Proven experience with audio-visual systems and building automation software (Trane Tracer Ensemble preferred).
• Familiarity with move/add/change software for seating assignments.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to manage vendor relationships and coordinate training courses.