Facilities Coordinator

Overview:

Piedmont Lube Centers, LLC dba Jiffy Lube is seeking a highly organized and detail-oriented Facilities Coordinator to support our 28-location operations. This role is responsible for managing vendor relationships, contracts, expenses, and facility-related services across all stores. The ideal candidate will have strong organizational skills, excellent communication abilities, and the ability to juggle multiple priorities while keeping operations running smoothly.

Key Responsibilities:

• Vendor & Contract Management
  
  
  
  • Manage relationships with vendors, contractors, and service providers.
  
  
  • Track and update work orders to ensure timely completion.
  
  
  • Review and negotiate contracts for cost-effectiveness and service quality.
  
  
  • Coordinate with vendors for routine services (lawn care, pest control, utilities, etc.).
  
  
  
  

• Procurement & Expense Oversight
  
  
  
  • Monitor and process recurring expenses such as leases, utilities, and service bills.
  
  
  • Place and track orders for supplies (equipment, materials).
  
  
  • Assist with taxes and compliance requirements for each location.
  
  
  • Maintain accurate records of vendor invoices, payments, and expense allocations.
  
  
  
  

• Facilities Support
  
  
  
  • Assist with scheduling and overseeing subcontractor projects and repairs.
  
  
  • Facilitate business license renewals, emission station renewals, inspections, and other administrative tasks
  
  
  • Coordinate vehicles, equipment, and staff support for vendor projects.
  
  
  • Perform basic maintenance or coordinate with vendors for specialized needs (HVAC, electrical, plumbing, etc.).
  
  
  • Escalate complex maintenance issues to supervisor as needed.
  
  
  
  

• Operational Support
  
  
  
  • Participate in Planning, Operations, and Facilities meetings.
  
  
  • Provide reporting on vendor performance, expenses, and contracts.
  
  
  • Ensure compliance with company policies and standards across all locations.
  
  
  
  

Qualifications:

• 2+ years of experience in administrative/executive assistant, facilities coordination, or operations support.


• Strong organizational and project management skills.


• Excellent communication and negotiation abilities.


• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).


• Ability to work independently, manage multiple priorities, and meet deadlines.


• Knowledge of basic facility systems (HVAC, plumbing, electrical) a plus.


• Prior multi-location or retail/automotive industry experience preferred.

What We Offer:

• Competitive pay and benefits package.


• Opportunity to support and grow within a well-established company.


• Hands-on experience in procurement, vendor management, and facilities operations.


• Collaborative team environment with room for growth.