Facilities Coordinator

Vanguard’s Global Workplace Experience (GWx) team is seeking a highly engaged facilities coordinator with strong facilities background, communication, and relationship management skills. The ideal candidate will embrace a client first philosophy and be willing to go above and beyond in supporting facility operations. If you are very responsive, can hold business partners accountable and strive to provide a first-class experience, apply today!

Responsibilities:

• Manages a project with limited scope or workstreams within a broader project or program. Develops, implements, and monitors project plans. Contributes expertise to major project deliverables, milestones, and required tasks.
• Provides insight on best practices and common obstacles based on prior experiences. Ensures project goals are aligned with the overall department strategy and business needs.
• Communicates project status and issues regularly to stakeholders, including leaders, team members, and senior managers.
• Builds and maintains effective relationships. Proactively fosters communication between internal and external project stakeholders.
• Develops project plans to address tactical objectives. Develops task plans and schedules, delegates effectively, and manages the work of others. Identifies and documents project risks.
• Participates in special projects and performs other duties as assigned.
• Supports the creation and implementation of project management templates and standardized practices across teams.
•  Monitors and escalates interdependencies among multiple, interrelated projects to ensure alignment with strategic priorities.
•  Contributes to compiling consolidated project status updates and financial reporting for leadership visibility.

Qualifications:

• Minimum of two years’ related work experience. One year of managing a project and one year of Financial Services or function-specific experience preferred.
• Undergraduate degree or equivalent combination of training and experience. A master’s degree or relevant certifications (e.g., PMP, Prosci, or Agile certifications) is a plus.
• Experience with change management methodologies and frameworks (e.g., ADKAR, Kotter’s 8-Step Change Model).
• Demonstrates strengths in collaboration and problem-solving.
• Strong project planning, tracking and reporting skills along with risk management

Special Factors

Sponsorship

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.

To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.