Facilities Coordinator

Job Description

MileOne is seeking a detail-oriented and proactive Facilities Coordinator to support our Real Estate & Facilities team. This role provides operational support to ensure the efficient maintenance, operation, and coordination of MileOne facilities across multiple locations.

Compensation: $26-$28/hour

Schedule: In office, Monday - Friday, 8:00 - 5:00

Key Responsibilities:

• Serve as the primary point of contact for all facility work order tickets, ensuring timely assignment, follow-up, and closure
• Coordinate maintenance and repairs with internal maintenance technicians, vendors, and dealership personnel
• Track projects, vehicles, maintenance costs, and work order trends; prepare reports for leadership
• Support small capital projects, including obtaining quotes, reviewing invoices, and tracking spend
• Manage vendor relationships, contracts, RFPs, and competitive bidding processes
• Maintain accurate facility records, documentation, and preventive maintenance schedules
• Draft and distribute internal communications, memos, and process documentation
• Collaborate with internal departments (MIS, HR, Accounting, Dealership Leadership) on facility needs
• Provide general administrative support, meeting coordination, and special project assistance as needed

Experience & Qualifications:

• 1–3 years of experience in facilities operations, site coordination, or a related role
• Automotive dealership or multi-site experience is a plus
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Strong organizational, time management, and multitasking skills
• Excellent communication, customer service, and vendor management skills
• Self-starter with strong attention to detail and ability to work independently
• Team-oriented with a willingness to learn and grow

Physical & Other Requirements:

• Ability to sit, stand, kneel, and bend for extended periods
• Ability to communicate effectively with staff and external partners
• Valid driver’s license required

Our MileOne Employee Advantage:
MileOne believes that taking care of our employees is the most important step in creating a positive workplace and a successful company. MileOne offers a number of exclusive benefits and programs that are designed to help our employees and their families succeed both at home and in the workplace.
MileOne Employee Advantage includes health and financial benefits, and training and mentoring. We also offer an Employee Purchase Program, the MileOne Support Fund: by Employees, for Employees, the NextMile Scholarship Program, an Employee Assistance Program and more.

MileOne Autogroup is an equal opportunity employer and we maintain a drug free work environment.

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