Facilities Coordinator

Eastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly connected across all levels and geographies, merging experience, expertise, and resources to deliver the best strategies from around the globe. With a focus on serving our clients, we thrive on collaboration to execute the world’s most dynamic transactions.  

At Eastdil Secured, we seek individuals who have the expertise, integrity and dedication needed to drive meaningful impact for our clients. We hire and advance based on merit and actively engage talent with diverse backgrounds and perspectives, fostering a culture of creativity and innovation throughout our company. 

The Facilities Coordinator supports the day-to-day operations of our Santa Monica office, helping to ensure a high-functioning, well-maintained, and client-ready workplace. This is a hands-on role requiring strong organization, responsiveness, and the ability to manage multiple priorities in a fast-paced environment. 

Essential Functions 
 

• Manage printing, binding, and production requests while maintaining equipment and ensuring quality standards 

• Handle incoming and outgoing mail, shipping, and package distribution 

• Maintain overall office cleanliness, organization, and readiness across workspaces, conference rooms, and common areas 

• Restock pantry, copy stations, and office supplies; monitor inventory and reorder on a weekly basis 

• Assist with workstation setups and troubleshoot general office equipment issues 

• Perform light maintenance tasks and support office moves or installations 

• Coordinate vendor services and maintain strong vendor and building staff relationships 

• Support internal and client-facing events including setup and breakdown 

• Provide coverage across standard operating hours to ensure consistent office support 

• Partner with Facilities and Office Coordinator team members to ensure seamless coverage and communication throughout the day 

• Prioritize urgent requests and maintain clear handoffs between shifts 

• Independently manage routine operational issues 

• Escalate complex or urgent issues to the Facilities Manager, including building systems, equipment failures, vendor issues, or safety concerns 

• Communicate updates clearly and ensure timely follow-through on escalated items 

Experience, Skills and Competencies Required 

• 2+ years of experience printing and shipping 

• Ability to lift and carry items up to 25 pounds as needed 

• Strong communication and interpersonal skills 

• Strong time management skills, organizational skills, work ethic, initiative, sense of urgency, and attention to detail 

• Self-motivated with the ability to manage multiple tasks and effectively meet deadlines 

• Workstation setup including all user peripherals  

• Advanced knowledge of facilities machines and equipment 

• Basic Proficiency in all areas of MS Office and related work tools 

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. 

Eastdil Secured (“ES”) is an equal opportunity employer. All employment decisions are made without regard to any characteristic protected by applicable federal, state, or local law. ES will provide reasonable accommodations to applicants and candidates upon request, consistent with applicable law. Applicants who require an accommodation to participate in the application or interview process should contact [email protected]. 

ES will not sponsor visas for these positions and will not hire individuals whose work eligibility is based on, for example, F-1 or other student visa status. In addition, not only must candidates be able to work in the United States without sponsorship when hired, they must maintain the ability to work in the U.S. without sponsorship throughout their employment.