Facilities Coordinator

Job Requisition

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Job Description

The Facilities Coordinator is responsible for overseeing day-to-day office operations, managing all details while managing the OCS facility. This role ensures efficient facility management while ensuring all employees at OCS work in an efficient, clean and organized office environment. The Coordinator is responsible for coordination of vendors that support the facility operations and evaluating options to enhance workplace experience and operational effectiveness.

Demonstrates our “True North” attributes: voice of the customer, respect for the individual, no nonsense communication and utilization of facts, servant leadership and has a continuous improvement mindset in every facet of leadership and daily interaction. Leads, collaborates and demonstrates the lean principles and utilizes the lean methodologies and tools to facilitate continuous process improvements and value creation for our customers, employees and shareholders. Actively utilizes lean tools (VSM, Kaizen, A3, etc.) to inform and assess business opportunities to drive continuous improvement. Lead and participate in Kaizen and value stream mapping activities.

DUTIES & RESPONSIBILITIES

• Manage daily office operations including mail distribution and supply inventory
• Oversee DataWatch badge and gym access and 3rd floor badge permissions
• Order keys for office cabinets as needed
• Order, replenish, and monitor office supplies, paper inventory, and business cards
• Coordinate and manage reserved parking assignments
• Process and manage Prism (building maintenance) requests
• Administer FedEx accounts and shipping logistics
• Coordinate with vendors for services, deliveries, and office needs
• Manage all vendor invoices and payments and budget management/tracking
• Monitor departmental spending and track supply usage
• Oversee delivery, setup, and purchasing of furniture and equipment
• Support cubicle space planning and workspace optimization
• Identify risks and address potential issues on the office floor
• Manage record retention program and all tracking/documentation
• Primary day to day contact with building security
• Manage written communications for facility related topics
• Decorations/events
• Strong computer skills (Microsoft Suite, PowerPoint, Excel, Word and Outlook).
• Handle other facility management duties as needed by acting as the key liaison with building management
• Coordinate with building management regarding any special needs with repairs
• Make and assume other duties and responsibilities required or assigned by management.
• Adhering to the Code of Business Ethics is essential. We value honesty and integrity above all else and expect employees to be committed to the highest ethical standards.
• Maintain high safety standards. Safety is personal for us all.
• Ability to assist with additional projects as needed.

EDUCATION & EXPERIENCE

• Associate degree or equivalent experience in facility /office operations
• 2+ years in a facility/property or office management role
•  Strong organizational and multi-tasking skills
• Strong communication (employee facing/vendor facing)
• Excellent problem solving and customer service skills
• Demonstrate professionalism in both communication and conduct.

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