Facilities Maintenance Manager

Job Purpose

The Facilities Maintenance Manager is responsible for leading, coordinating, and overseeing the Maintenance Team to ensure the safe, efficient, and reliable operation of facility, production, and equipment systems. This position provides hands-on leadership, assigns and prioritizes maintenance activities, supports preventive and corrective maintenance programs, and ensures work is completed in accordance with company procedures, safety requirements, quality standards, and regulatory expectations.

Accountabilities

1. For leading, supervising, and coordinating the daily activities of the Maintenance Team.
2. For assigning work orders, establishing priorities, and monitoring completion of maintenance activities.
3. For ensuring preventive maintenance programs are executed accurately and on schedule.
4. For maintaining equipment reliability and minimizing unplanned downtime.
5. For providing technical guidance and hands-on support to maintenance personnel.
6. For ensuring maintenance activities comply with company policies, safety requirements, GMP requirements, and applicable regulatory standards.
7. For monitoring maintenance performance, work order completion, equipment downtime, and recurring equipment issues.
8. For assisting with troubleshooting, root-cause analysis, and corrective actions for equipment and facility problems.
9. For coordinating maintenance activities with Engineering, Production, Quality, Facilities, and other departments.
10. For ensuring maintenance documentation, work orders, inspections, and records are complete and accurate.
11. For assisting with planning and managing maintenance projects, equipment installations, repairs, and upgrades.
12. For supporting the development and training of Maintenance Team members.
13. For promoting a culture of safety, accountability, teamwork, quality, and continuous improvement.
14. For managing maintenance supplies, tools, spare parts, and inventory to support operational needs.
15. For communicating maintenance issues, priorities, risks, and project status to management.
16. For participating in emergency response and after-hours support as needed.

Essential Job Functions

• Supervise and provide daily directions to Maintenance Team members.
• Review incoming maintenance requests and determine appropriate priority and resources.
• Schedule and coordinate preventive, predictive, and corrective maintenance activities.
• Troubleshoot mechanical, electrical, plumbing, HVAC, facility, and production equipment issues.
• Perform or assist with equipment repairs, installations, adjustments, inspections, and preventive maintenance.
• Review maintenance work orders for accuracy, completeness, and timely closure.
• Identify recurring equipment failures and recommend improvements to prevent future issues.
• Coordinate contractors and outside service providers when specialized maintenance support is required.
• Ensure contractors follow site safety, security, and applicable company requirements.
• Maintain accurate records related to equipment maintenance, repairs, inspections, and service activities.
• Assist with equipment qualification, commissioning, and validation activities as required.
• Support audits and inspections by providing maintenance records and technical information.
• Ensure tools and equipment are properly maintained and available for use.
• Conduct or assist with employee training related to maintenance procedures, equipment, and safety.
• Enforce safe work practices, including lockout/tagout and applicable personal protective equipment requirements.
• Participate in investigations of equipment failures, safety incidents, and maintenance-related issues.
• Support continuous improvement initiatives that improve equipment reliability, efficiency, safety, and cost effectiveness.

Direct Reports

Facilities Maintenance and Production Maintenance team members will report directly to the Facilities Maintenance Manager.

Key Characteristics

• Strong leadership and team-management skills.
• Excellent mechanical and technical troubleshooting abilities.
• Strong organizational and prioritization skills.
• Ability to make sound decisions in time-sensitive situations.
• Strong communication and interpersonal skills.
• Dependable, accountable, and results-oriented.
• Strong commitment to safety and quality.
• Ability to work effectively with employees at all levels of the organization.
• Detail-oriented with strong documentation skills.
• Proactive approach to identifying and resolving problems.
• Ability to coach, develop, and motivate team members.
• Strong sense of urgency while maintaining attention to quality and safety.
• Commitment to continuous improvement and operational excellence.
• Ability to remain calm and effective during equipment failures and other emergencies.

Education and Qualifications

• High school diploma or GED required.
• Technical degree, certificate, or associate degree in Engineering, Industrial Maintenance, Electrical, Mechanical, HVAC, or a related field preferred.
• Minimum of 5 years of progressive maintenance experience in a manufacturing, pharmaceutical, industrial, or similar environment.
• Previous supervisory or team-lead experience required.
• Strong knowledge of mechanical and electrical systems, industrial equipment, and facility maintenance.
• Experience with preventive and corrective maintenance programs.
• Experience troubleshooting and repairing production and facility equipment.
• Knowledge of OSHA safety requirements and safe work practices.
• Knowledge of GMP requirements and maintenance practices in a regulated manufacturing environment preferred.
• Ability to read and interpret equipment manuals, schematics, drawings, and technical documentation.
• Proficiency with computerized maintenance management systems (CMMS) or similar maintenance tracking systems preferred.
• Ability to use Microsoft Office and other computer-based systems.
• Ability to work flexible hours, including overtime, weekends, holidays, or emergency call-ins when necessary.

Physical Demands

• Ability to stand and walk for extended periods.
• Ability to frequently bend, stoop, kneel, crouch, climb, and reach.
• Ability to lift, carry, push, and pull equipment, tools, parts, and materials weighing up to 50 pounds, with or without reasonable accommodation.
• Ability to work from ladders, lifts, platforms, and elevated work areas as required.
• Ability to use hand tools, power tools, testing equipment, and other maintenance equipment.
• Ability to perform repetitive hand and arm movements when completing repairs or maintenance activities.
• Ability to work in confined or restricted spaces when required and properly trained.
• Ability to wear required personal protective equipment (PPE).
• Vision and hearing sufficient to safely perform essential job functions, with reasonable accommodation as applicable.

Work Environment

• Work is performed in a pharmaceutical manufacturing, facility, warehouse, and office environment.
• May be exposed to machinery, moving equipment, electrical systems, chemicals, dust, noise, temperature variations, and other industrial conditions.
• May require working in production areas where gowning and PPE requirements apply.
• May be required to work in areas with elevated noise levels and around operating machinery.
• Work may involve exposure to hazardous energy sources and requires compliance with lockout/tagout procedures.
• Must follow all company safety, security, environmental, quality, and GMP requirements.
• Regular interaction with Production, Engineering, Quality, Facilities, Safety, and other departments.
• May require occasional after-hours, weekend, holiday, or emergency response to address critical equipment or facility issues.

This job description is not all-inclusive; other duties may be performed as assigned.

Salary: Mikart, LLC offers a competitive compensation program and comprehensive benefits package to our employees.