Facilities Manager

Job Description

ABOUT THE ROLE

The Facilities Manager will provide high-level support to various teams across the company and oversee all facility-related services for the Philadelphia office. This role is responsible for, but not limited to maintaining office operations, coordinating with vendors, managing office supplies, and supporting new hire onboarding.

This is a part-time, on-site role requiring at least 25 hours per week at our Philadelphia office.  

Core Functions/Duties  

• Oversee day-to-day office services, including acting as a liaison with building management for repairs and maintenance and managing outside vendors (cleaning services, utilities, and office maintenance).


• Manage office security, including issuing and deactivating door codes for new hires and visitor badges.


• Maintain visitor logs to ensure compliance with company guidelines.


• Order, track, and maintain office supplies in coordination with various departments and team leads.


• Manage office-related expenses, including rent, utilities, and vendor contracts.


• Assist multiple departments with booking travel, scheduling meetings, and organizing office events in coordination with the People & Culture Coordinator.


• Provide administrative support to department leadership to facilitate the completion of facilities and office support tasks.


• Assist with new hire onboarding by conducting office tours, setting up workstations and supporting the HR team as needed.

Compensation range for this role is $22 - $25 per hour.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications

WHO YOU ARE

PASSION – you thrive on creativity and invention and you understand how your work can impact the greater good.   

ACCOUNTABILITY – people can count on you to do what you say, to take ownership of your performance, and to work hard to accomplish your goals.

INTEGRITY – you act with sound judgment, honesty, dependability, and consistency.

INCLUSION – you create an environment which fosters authenticity, diversity, innovation, collaboration, and respect.

ENTREPRENEURIAL – you enjoy working in a continuously evolving environment where everyone’s contribution is valued and essential.

MISSION-DRIVEN – you’re excited about renewable energy and you have a passion for clean technology. 

WHAT YOU'LL NEED

Required Experience & Competencies

• At least 3 years of experience in facilities management, office administration, or a related field.


• Experience using Google Workplace and Microsoft Office Suite 


• Experience managing office-related expenses, including rent, utilities, and vendor contracts.


• Strong attention to detail with the ability to multitask, prioritize, and resolve office-related issues efficiently.


• Excellent verbal and written communication skills with the ability to collaborate effectively across teams.


• Strong problem-solving and critical-thinking abilities.


• A high level of professionalism, confidentiality, and discretion.


• Ability to provide high-level support to employees, leadership, and external partners in a professional and service-oriented manner. 

Work Environment/Physical Demands: Must have the ability to work on a computer for extended periods of time and to lift up to 25 pounds with or without accommodation. 

Work authorization/security clearance requirements

Selected candidates must pass a criminal history background and reference check.