Facilities Manager

HP Tuners LLC is a global leader in the automotive aftermarket, developing hardware and software for vehicle calibration. 

The Facilities Manager is responsible for managing the daily operations to ensure the proper planning, maintenance, safety, and operation of buildings, facilities, equipment, related grounds, and security. The incumbent is also responsible for planning, directing, managing, and coordinating programs and processes for the acquisition, assignment, utilization, maintenance, repair, of all company buildings and equipment.

This position reports to the Director of Operations. This position is a Monday-Friday onsite role in Buffalo Grove.

KEY RESPONSIBILITIES

• Participate in the development of goals, objectives, policies, procedures, and best practices for assigned programs; recommend and implement policies and procedures including standard operating procedures for assigned operations; and recommend modifications as deemed appropriate. 
• Participate in annual budget preparation and administration; identify resource needs; prepare detailed cost estimates with appropriate justifications; monitor expenditure; requisition materials; approve purchases; and assist with procurement processes for products and services.
• Manage automotive racing programs including budget, purchasing, administration, and logistics. 

Facilities

• Maintain and update all properties and leased equipment. 
• Inspect all facilities, identify discrepancies, and coordinate repairs.
• Perform review and analysis of special facility-related projects and keep management properly informed of the expenditures, analyzing variances, and carrying out necessary corrections that may arise.
• Manage service requests from submission through completion, ensuring they are processed accurately and on time, with timely communication to requestors and relevant departmental managers.
• Coordinate with IT department on additional existing and new security equipment’s maintenance and installation.
• Oversee space management and planning, including coordinating departmental moves and maximizing workplace layout efficiency.

Shop Management

• Ensure proper safety standards and regulations are continuously followed and all vehicles are compliant with local, state, and federal guidelines.
• Maintain a clean and organized shop and yard.
• Check vehicle fuel tanks and refill them when needed.
• Maintain, order, and track parts for all vehicles and equipment.
• Oversee shop inventory, order parts, shop supplies, and equipment.
• Responsible for closing and locking up the shop and facility at the end of the business day.
• Perform other related duties as assigned.

EDUCATION, KNOWLEDGE, AND COMPETENCIES

Qualifications and Experience

• High school diploma or equivalent required and at least 4 years of related work experience in a similar position with previous budgeting experience preferred.
• Valid driver’s license, clean driving record, and ability to be insured by company insurance carrier.
• Knowledge of building management systems, building lighting controls, building security/access.
• Knowledge of project management, bid specifications, and vendor/contractor relations.
• Knowledge of safety protocols and procedures, applicable industry codes, and all applicable local, state, and federal laws and regulations that apply to the position.
• Excellent oral, interpersonal, and written communication skills.
• Knowledge of Microsoft Office and work order management software (i.e., Word, Excel, PowerPoint, etc.).
• Ability to read and analyze blueprints, schematics, contracts, and other applicable documents.
• Ability to monitor and assess workloads; prioritize effectively; and assign tasks through appropriate decision making in a dynamic, changing environment with professionalism, flexibility, and adaptability.
• Ability to work well under pressure, possess strong attention to detail, exhibit effective professional judgement through initiative and creative problem solving, and effective organization skills.
• Ability to work effectively in a team environment, and treat employees, co-workers, and customers with professionalism, courtesy, and respect. 
• Ability to maintain strict confidentiality in all aspects of the job.
• Must be flexible and available to work occasional weekends & evenings.
• Brokerage and/or real estate experience preferable but not required.

Physical Requirements

• Working Conditions: Work may be performed in an indoor office environment or outdoor environment in which the employee may be exposed to heat, cold, inclement weather. Position requires occasionally standing and lifting of up to fifty (50) pounds. While performing the duties of this job, the employee is regularly required to sit and work at a desk and computer for prolonged periods of time. All safety guidelines must be observed, and safety equipment worn where required.

Please Note: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of HP Tuners.

Compensation and Benefits
At HP Tuners LLC, we understand that compensation plays a key role when considering a new opportunity. We are dedicated to ensuring fair pay for all employees and continually work towards greater transparency in our compensation practices. The estimated base salary range for this position is $60,000– 75,000, with actual pay determined including factors such as location, skills, experience, and other relevant considerations. This position also qualifies for a discretionary bonus and a complete benefits package, including medical, dental, vision, life, and disability coverage, paid time off (PTO), and a 401(k) program with employer matching.

HP Tuners LLC is an equal opportunity employer. Employment selection and related decisions are made without regard to sex, race, age, disability, religion, national origin, color, or any other protected class. HP Tuners LLC does not use AI (Artificial Intelligence) to make decisions in the hiring process. If AI (Artificial Intelligence) is utilized, HP Tuners LLC will include a disclaimer in the relevant job posting.

NOTICE TO THIRD PARTY AGENCIES

Please note that we do not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Services Agreement, we will not consider, or agree to, payment of any referral compensation or recruiter fee. In the event that a recruiter or agency submits a resume or candidate without a previously signed agreement, we explicitly reserve the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency