Facilities Manager

About SMIL

At SMIL, our culture centers on supporting and empowering employees so they can deliver exceptional patient care. We foster a flexible, family-friendly, and inclusive environment that values work-life balance, open communication, and professional growth. With strong benefits, ongoing education support, community outreach, and access to cutting-edge technology, we invest in both the personal and professional well-being of our team. Our commitment to safety, transparency, and continuous improvement creates a collaborative workplace where employees feel heard, valued, and motivated to thrive.

Facility Manager Position Summary

The Facility Manager is responsible for overseeing all facility operations, maintenance, compliance, and leasing-related functions within SMIL’s medical office buildings and outpatient healthcare environments. This role requires a strong working understanding of leasing healthcare space, including medical office lease structures, tenant improvement coordination, and regulatory considerations unique to clinical settings.

The Facility Manager plays a critical role by ensuring facilities are safe, compliant, operationally efficient, and aligned with lease obligations—ultimately supporting uninterrupted, high-quality patient care.

Facility Manager Detailed Responsibilities

Healthcare Leasing & Management

• Support leasing medical office space, including lease execution and space readiness
• Interpret and administer healthcare lease provisions, including landlord and tenant responsibilities related to maintenance, utilities, CAM charges, and specialty systems
• Coordinate and oversee tenant improvement (TI) projects for facilities, ensuring compliance with lease terms and healthcare regulations
• Serve as the primary point of contact for lease-related operational matters
• Partner closely with leasing brokers, property management, legal teams, architects, and contractors

Facility Operations & Compliance

• Oversee janitorial contracts, security systems, and preventive maintenance of outpatient facilities
• Coordinate with property managers to upkeep building systems, including HVAC, electrical, plumbing, and life-safety systems that support clinical environments
• Conduct routine inspections with each clinical site manager to identify maintenance needs, safety issues, and compliance gaps
• Ensure compliance with healthcare, life-safety, and building regulations
• Coordinate emergency response procedures and after-hours support as needed
• Maintain documentation related to inspections, maintenance activities, warranties, and contracts
• Coordinate insurance claims when needed

Vendor, Project & Financial Management

• Manage vendors and contractors with healthcare facility experience
• Oversee capital projects and TI work while minimizing disruption to clinical operations
• Track common area maintenance (CAM) expenses in alignment with lease agreements
• Assist with CAM reconciliations and cost recovery documentation
• Review monthly lease invoices for support and approval

Preferred Experience

• Experience managing Medical Office Buildings (MOBs) or outpatient healthcare facilities
• Familiarity with healthcare construction, renovations, and phased projects in occupied clinical spaces
• Experience with lease abstraction tools or property management systems

Working Conditions

• Primarily on-site at healthcare office facilities
• Occasional after-hours availability for emergencies, tenant move-ins, or critical repairs
• Regular walking of facilities and visual inspections of clinical and common areas

Among the many benefits of a career with Southwest Medical Imaging, are the following:

• Medical, Dental & Vision Coverage
• Health Savings Accounts (HSA-available if enrolled in a high-deductible plan)
• Flexible Spending Accounts (FSA)
• Dependent Care Reimbursement Accounts (DCRA)
• Employee Assistance Program (EAP available if enrolled in Health plan)
• 401(k) retirement plan
• Paid Time Off (PTO)
• Company Paid Basic Life & AD&D Insurance
• Voluntary Life Insurance
• Voluntary Short Disability 
• Company Paid Long-Term Disability
• Pet Discount Program
• 6 paid Company Holidays 
• Floating Holiday, Jury Duty & Bereavement Leave
• Tuition Reimbursement
• Competitive Salary
• Leadership Mentoring Opportunities

 Facility Manager Required Qualifications

• Bachelor’s degree in Facilities Management, Property Management, Healthcare Administration, or a related field, or equivalent experience
• Proven experience leasing healthcare or medical office space (required)
• Strong understanding of medical office lease structures, CAM charges, and tenant improvement processes
• Experience working directly with healthcare tenants, leasing brokers, and property management teams
• General knowledge of building systems that support clinical environments
• Strong communication, organizational, and problem-solving skills

Physical Requirements

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel, reach with hands and arms; and talk or hear. The employee is frequently required to stand and walk. The employee is occasionally required to lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus.