Facilities Operations Coordinator

Join Our Camelot Team in Austin, Texas — Be the Engine Behind a Smart, Seamless Workplace Experience

Are you ready to take charge of a highly visible, tech-forward facilities role where you’ll work with executives, manage building systems, and shape the workplace environment for a cutting-edge company? If you're organized, proactive, and thrive on solving real-time operational challenges, we want to talk to you.

Camelot is seeking a Facilities Operations Coordinator to support the daily operations of our facilities team. This critical role bridges communication, documentation, vendor management, and systems coordination to ensure our work order processes, compliance programs, and maintenance efforts run efficiently.

Key Responsibilities

• AV & Security Systems: Manage AV setups and troubleshooting issues. Maintain security systems (badging/cameras) and produce compliance reports.
• Building Automation: Use Trane Tracer Ensemble to monitor and adjust HVAC systems for optimal comfort and efficiency.
• Workplace Technology & Management: Manage and update the work order system, including creation, modifications, photos, diagrams, and inventory tracking.
• Handle inbound/outbound communications related to service issues, vendors, and team inquiries.
• Maintain seating assignments using move/add/change software; ensure office layout updates are reflected in real time.
• Organize and maintain facility documentation such as technical drawings, prints, manuals, and ensure they’re up to date.
• Contribute actively to quality control processes and a professional, accountable workplace culture.
• Vendor Management: Coordinate external vendors and contractors. Oversee janitorial and security performance, supporting quality control in line with client expectations.
• Support contractor and vendor coordination: scheduling, insurance tracking, compliance with safety standards.
• Executive Support: Partner with executive admins to meet high-level workspace and scheduling needs.
• Prepare documents, spreadsheets, reports, and presentation materials for internal use and leadership.
• Monitor and maintain personnel documentation: training records, certifications, uniforms, PPE compliance, and timekeeping accuracy.
• Logistics Oversight: Manage shipping and receiving processes through the loading dock.
• Emergency Response: Be available for after-hours maintenance needs and client events, including weather-related contingencies.
• Reporting: Deliver monthly reporting on space utilization and attendance.
• Track and coordinate preventative maintenance schedules, parts procurement, and material inventory levels. 

Skills & Qualifications:

• Bachelor’s degree in hospitality management, Business, or related field.
• Experience with AV systems and building automation (Trane Tracer preferred).
• Strong familiarity with space planning or seating management software.
• Proactive and comfortable interfacing with high-level stakeholders and/or executives.
• Excellent vendor management skills.
• Tech-forward mindset; comfort navigating reporting, dashboards, and software tools. 
• Advanced proficiency in Microsoft Excel, Word, and a variety of business applications, databases, and digital tools.
• Fast learner with the ability to master new software platforms quickly.
• Highly organized, detail-oriented, and able to prioritize multiple responsibilities.
• Self-starter who can work independently in a dynamic, non-routine environment.
• Strong verbal and written communication skills.
• Experience in a facilities or maintenance environment is a plus.

Why You’ll Love Working Here:

• Be the linchpin in a high-impact workplace experience.
• Engage daily with leadership and drive meaningful improvements.
• Gain exposure to smart building technology and corporate services.
• Fast-paced, empowered, and forward-thinking environment.

Ready to Step Into a Career-Defining Role?

If you're looking to be more than a cog in the machine — if you want to own your space, influence operations, and deliver real value daily — apply now and help us reimagine workplace operations in Austin.