Facilities Program Manager - Maintenance West

JOB SUMMARY: Responsible for overseeing facility programs and projects, capital planning initiatives, contracted services, regulatory compliance coordination, and operational support functions across assigned district facilities. This position focuses on program administration, infrastructure planning, project coordination, vendor management, and will support the operational goals of the Facilities Department. Works collaboratively with the Director of Facilities, Facility Systems Manager, Facility Operations Managers, Planning & Construction, and Director of Facility Operations to support safe, efficient, and well-maintained facilities. This role is intended to complement, not directly supervise or duplicate, the technical and day-to-day operational responsibilities of Facility Operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES: The subsequent duties outline the fundamental operations of the position and exemplify the nature of the tasks carried out. They do not encompass a comprehensive inventory of the obligations and responsibilities fulfilled in this role. The approximation of frequencies and time allocation percentages are flexible and subject to the requirements of the organization. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

REPORTING RELATIONSHIPS: This job has no direct supervisory responsibilities.

MINIMUM QUALIFICATIONS: The minimum prerequisites of formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other criteria that a candidate must fulfill to be considered for a position. It is essential that certifications, licenses, endorsements, designations, and trainings are fulfilled, valid, and not expired.

• Criminal background check and fingerprinting required


• High School Equivalency (HSE) diploma


• Five (5) years of construction, building maintenance, building inspections, mechanical systems and leadership experience 


• Equivalent combination of education and experience may be considered


• Valid Colorado Class 'R' driver's license required at time of hire. Driver's license must be maintained as a condition of     continued employment. Employee will be required to operate District vehicles.


• Employee must maintain a driving record which meets the standards of the District insurance policy


• Must meet and maintain insurability requirements of the Colorado School District self-insurance pool


• Strong oral and written communication, interpersonal skills, decision making, organizational, supervisory, management, and analytical skills


• Strong organization and project coordination skills


• Ability to manage multiple priorities and deadlines simultaneously


• Effective collaboration skills


• Knowledge of facilities management principles, regulatory compliance, and capital planning processes


• Ability to develop practical solutions and support operational improvements


• Knowledge of building maintenance, materials, hardware, and equipment. Knowledge of mechanical systems (electrical, plumbing, HVAC), grounds (maintenance, care and equipment), custodial operations (equipment, products and standards), budgeting and building codes


• Operating knowledge of and experience with personal computers and Microsoft Office 

PHYSICAL REQUIREMENTS AND WORKING CONDITIONS: The physical demands, mental functions, cognitive capacities, and work environment factors required to perform a position’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work location is subject to change to meet the requirements of the organization


• Medium work strength level (lifting or carrying 50 pounds)


• Works both indoors and outdoors


• Typically a moderate noise level


• While performing the duties of this job, the employee is regularly required to talk or hear.


• Frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and smell


• Occasionally required to climb or balance and stoop, kneel, crouch or crawl


• Must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds


• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus


• While performing the duties of this job, the employee is frequently exposed to outdoor weather conditions and is occasionally exposed to wet or humid conditions; moving mechanical parts; high, precarious places; fumes or airborne particles; and toxic or caustic chemicals


• Regularly required to communicate, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile, and negotiate


• Frequently required to compare, analyze, and copy

DESIRED QUALIFICATIONS: Formal education, professional work experience, certifications, licenses, endorsements, designations, trainings, and other qualifications relevant to the position that are strongly preferred but not mandatory for a candidate to be considered.

• Experience working in the public sector, specifically public education


• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds


• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement


• Bachelor's degree in Facilities Management, Engineering, Construction Management, Business Administration or related field preferred


• Facility Management Professional (FMP)


• Certified Facility Manager (CFM)


• APPA Facilities Professional credentials or related industry certifications


• Seven plus (7) years of experience in construction, building maintenance, building inspections, mechanical systems and leadership. Experience in maintenance management in the public sector or industry is strongly preferred


• Experience supporting capital projects, contract administration, or facility planning preferred.


• Working knowledge of building systems, facility operations, and construction processes


• Proficiency with Computerized Maintenance Management Systems (CMMS), project tracking systems, and Microsoft Office applications


• Ability to analyze operational, project, and financial data.


• Operating knowledge of work order management system and Oracle required within 1 month after hire. English language skills required. Oral and written fluency in a second language may be preferred or required based on building assignment