Facilities Specialist

Who We Are:

Modula is the leading US manufacturer of vertical lift modules (VLM) and automated storage and retrieval systems. Modula US has Manufacturing plants in Dayton, OH and Lewiston, ME, and remote locations throughout the US. Our corporate global headquarters is in Italy with many locations around the globe. Modula’s goal is to be an exceptional workplace admired for growing and developing talented employees and leaders, building innovative products through the development of a highly skilled and engaged workforce. 

Modula’s Values: We are culture and value driven; regardless of position and title we are all in all the time. 

• Passion- Proud of our work/Modula, love what you do, positive energy, go the extra mile, engaging
• Pursuit of Excellence- Continuous improvement, committed, attention to detail
• Accountability- Lead by example, follow through, integrity, create trust with team & customers.
• Agility- Flexible & adaptable, embrace change, ability to multi-task, sense of urgency.
• Teamwork- Proactive & effective communication, respect, humility, curious, openminded, diversity

Basic Functions and Scope of Job: 

The purpose of the Facilities Specialist is to manage the inspection and maintenance of facility grounds and non-production facility systems such as, but not limited to, mechanical, electrical, plumbing, and HVAC systems to ensure optimal operating results. The successful candidate will oversee the company’s facility operations, landscaping services, facilitate office moves, and manage janitorial duties, all while remaining in compliance with Modula standards as well as local, state, federal, and all governing regulations.  

Key Responsibilities and Accountabilities: 

• Ensure consistent maintenance and repair methods for all building components. Perform daily, weekly, and monthly building inspections, as needed and where applicable, with a high attention to detail to identify necessary repairs
• Coordinate and oversee routine maintenance to include timely repairs in the areas of painting, carpentry, plumbing, food and beverage equipment, seating and all related building components
• Provide constant attention to all safety and security issues; ensure building emergency systems are operational through in-house inspections and vendor maintenance contracts, licenses, or similar
• Supervise, inspect, and provide direction and follow-up with janitorial/cleaning service provider, ensure compliance with contract and Modula cleaning standards
• Follow instructions on safe use of all chemicals/cleaning materials
• Increase the efficiency of the facility by providing cost saving ideas, new and innovative ways to provide more effective services
• Maintain spreadsheet of door/office keys and inventory of existing keys and distribute when necessary
• Provide written reports documenting facilities operations as may be assigned by manager
• Review vendor billing, purchase orders for processing and payment and assist with preparation of contracts with various vendors as may be assigned by manager
• Oversee vendor activities that include the scheduling of repair and maintenance needs as required; closely monitor progress to ensure quality of work
• Manage special projects, as may be assigned and with or without outside vendors, including furniture, vending and coffee equipment, plumbing, electrical, HVAC, cleaning services, waste management, pest control, construction, outside landscaping, and offsite record storage, etc. 
• Perform other duties as assigned

Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. It is expected that this role will perform other duties as assigned.

This role is pivotal in supporting general facilities maintenance efforts. The individual in this position must have a high degree of integrity, resourcefulness, and professionalism in working with colleagues and clients. Relationship building, client service, and the ability to follow up in a timely manner are critical for success. The ideal candidate will have relative experience, excellent communication and time management skills, and manufacturing aptitude.

• Minimum of three (3) years of related facilities management experience preferred       
• Minimum education of a high school diploma (or equivalent) required; a combination of education and experience can be considered
• Functional and practical computer proficiency with Office 365 applications is required       
• Knowledge of technical, building operations, basic mechanical systems, building maintenance, repair, construction, materials, equipment, and facilities management best practices is essential
• Working knowledge of electrical, mechanical and HVAC systems highly preferred

Must be able to pass background check and drug screening.

Modula Inc. is an EEO (Equal Employment Opportunity) Employer. Our search and selection process are based on identifying qualified candidates who are highly motivated to grow with our company.  Employment decisions are based on the principles of equal employment opportunity. Recruitment, testing/assessment, selection, and promotion will be administered without regard to race, color, sexual orientation, physical or mental disability, religion, age, ancestry or national origin, whistleblower activity, previous assertion of a claim or right under worker’s compensation, marital status, genetic information, or any other characteristic protected by federal, state, or local law.

Disclaimer: Where a specific pay range is noted, it is a good faith estimate at the time of this posting.  The actual salary offered will be based on experience, skills, qualifications, market / business considerations, and geographic location.