Facilities Specialist

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in Business or related field; or in lieu of a degree, a combination of education/training and 3+ years of relevant experience.
• Prior experience with EAM, SAP, Ariba, Ariba SLP, and Hyland (OnBase) preferred
• Experience standardizing and automating processes.
• Procurement experience within Maintenance, Facilities, Construction, or other Aerospace environment.
• Applicant must possess a high level of integrity.

PREFERRED QUALIFICATIONS:

• High attention to detail and organization skills.
• Demonstrated ability to perform in a fast-paced and deadline driven environment.
• Strong written and verbal communication skills.
• Strong interpersonal skills; to promote a positive, professional, and inclusive work environment.
• Demonstrated ability to manage multiple competing priorities simultaneously.
• Strong business acumen and understanding of how your actions impact internal customers throughout the enterprise.
• Intermediate proficiency in all Microsoft Office Suite applications (including Outlook, Teams, Word, Excel, PowerPoint, Power Bi, and Visio)
• Intermediate understanding of, and ability to interpret, Bell/ICOE standard purchase order terms and conditions.

The Facilities Specialist will be responsible for timely tactical execution of indirect procurement activities and payments to outside vendors. This person will work closely with internal stakeholders across the enterprise as well as outside vendors.

JOB RESPONSIBILITIES:

• Timely review and approval of assigned EAM maintenance requisitions supporting equipment reliability, facility infrastructure improvements, and maintenance training initiatives.
• Serve as the primary point of contact for expediting required Ariba approvals for any Purchase Requisition (“PR”) supporting critical production equipment that is down.
• Purchase Order (“PO”) processing and change order management, within SAP, Ariba, and EAM systems.
• Invoice verification for alignment with quoted pricing and/or Textron Indirect Center of Excellence (“ICOE”) contracted rates.
• Goods receipt verification and timely payment processing of all approved vendor invoices.
• Blanket Purchase Order management and tracking of recurring expenses against departmental overhead account for alignment with Facilities Annual Operating Plan (“AOP”).
• Vendor onboarding, management, and training within Ariba SLP, as needed. Proactively work directly with indirect vendor base to ensure timely execution of required documentation necessary for continued business with Bell.
• Prompt creation of accurate expense reports and oversight of Procurement Card (“P-Card”) utilization in accordance with current Bell policies and procedures.
• Work cross-functionally with Finance, Accounting, Compliance, ICOE, and Master Data to ensure the timely removal of vendor blocks associated invoice discrepancies, expired Bell Annual Certification documents, and expired Proprietary Information Exchange Agreement (“PIEA”) documents.
• Act as liaison between Tax department and outside vendors for completion of required tax exemption documentation, as needed.
• Other duties as required by management.