Facilities Specialist (Secretary) | 40 hours a week | Facilities

Minimum Hiring Wage:

Job Details:

A Brief Overview

The Facilities Specialist provides assistance and support by maintaining work orders, preventative maintenance systems, door security systems, ID badge system, signage, inventories, policy and procedure manuals, files and records. This position coordinates calls, appointments and meetings for the department; generates maintenance and and prepares periodic reports. This position is key in the coordination of the department.

What you will do

• Provide customer service to internal and external customers while managing calls, emails, and inquiries from all that we serve. This includes delegating work to the proper work group and informing leaders of work requests.
• Manage the departments computerized maintenance management software by inputting data for new equipment, retiring old equipment, and updating maintenance activities in the system. Create workorders for requests from internal and external customers.
• Provide administrative support to departments by drafting correspondence, preparing reports, managing documents, and coordinating communications.
• Manage schedules, arrange meetings, preparing agendas, setting up media equipment, taking meeting minutes, and coordinating the activities during the meeting.
• Submit material and supply requests to maximize efficiency with completion of daily work and projects. Also research suppliers, products and vendors to get the best product for the best price and in a timely manner.
• Process invoices and requisitions as well as gather financial data for leaders within the department.
• Coordinated activities within the department such as special departmental meetings and recognition events.

Qualifications

• H.S. Diploma or General Education Degree (GED) or equivalent (preferred)
• 1-3 years one to three years related experience (preferred)
• Familiarity with building and grounds maintenance.
• Ability to work with the computerized maintenance management system for Facilities.
• Clerical skills such as computer experience. Proficient in Microsoft products including Word, Excel, etc.

Benefits:

We are excited to offer an aggressive compensation and benefits package for qualifying positions, which includes:

• Competitive base pay

• Matching retirement programs

• Health, Dental and Vision plans

• Health Savings and Flexible Spending Accounts

• Employee discounts including car rental, cell-phone plans

• Employer-paid, Long-Term Disability, Life, and AD&D

• Paid time off (PTO)

• Education Assistance Program

• Employee Assistance Program

• Employee Referral Bonus Program

• Discounted cafeteria meals

• Paid Parental Leave

• Employee Service Recognition program  

• Voluntary plans including: Life, AD&D, Short-Term Disability, Critical Illness, Accident, Insurance, and Hospital Indemnity

Great River Health and its affiliates are Equal Opportunity employers.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, mental or physical disability, genetic information, veteran status, or any other status protected by federal, state, or local law.