Facilities/Life Safety Coordinator

Job Summary
The Facilities Life Safety Coordinator oversees the planning, scheduling, and execution of preventive maintenance and general facility operations to ensure a safe, efficient, and well-maintained environment. This role manages work orders, maintains accurate records, coordinates with vendors and contractors, and supports building automation systems. The Facilities Life Safety Coordinator also ensures compliance with life safety standards, provides excellent customer service, and works to streamline processes and improve departmental efficiency. Proficiency in computer systems, Microsoft Office, and maintenance management software is essential.

Key Responsibilities 

• Plan and coordinate schedule of preventive maintenance for equipment and buildings


• Review incoming and scheduled work orders to confirm timely assignment and completion


• Review information on work orders for accuracy and scope


• Produces periodic reports of all open and closed work orders and PM’s


• Develops and maintains an automated preventive maintenance program


• Modifies preventive maintenance actions based on changes in equipment or needs


• Maintains database of all Facility Services


• Demonstrates continuous effort to improve operations and decrease turnaround times


• Work to streamline processes and efficiency within the department


• Provide quality customer service


• Assist with Building automation for the HVAC system


• Announce and manage shutdown notifications to residents


• Assist scheduling appointments between residents and contractors/vendors


• Conducts environmental tours


• Oversees documentation provided by life safety technicians


• Audit life safety paperwork and assist with vendor follow up if needed for correction

Qualifications

• Minimum of 5 years’ experience in maintenance.


• Minimum of 3 years’ life safety experience 


• Proficient in computerized maintenance management systems (CMMS) and database management.


• Strong understanding of preventive maintenance programs and ability to develop and modify PM schedules.


• Knowledge of building automation systems, particularly HVAC control systems.


• Ability to generate, review, and analyze reports of work orders and maintenance activities.


• Understanding of life safety documentation, inspection requirements, and compliance standards.


• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general computer skills.


• Skilled in scheduling tools and coordination of maintenance activities with minimal disruption.

• Strong organizational skills with the ability to manage multiple priorities and deadlines.


• Excellent attention to detail and accuracy in reviewing work orders and documentation.


• Strong problem-solving skills to streamline processes and improve efficiency.


• Effective communication skills for working with staff, residents, and vendors.


• Commitment to providing high-quality customer service and maintaining positive relationships.


• Ability to conduct tours and provide guidance on facility standards and safety practices.
  

Physical Requirements

• Ability to sit, stand, and walk for extended periods throughout the workday.


• Ability to use a computer, keyboard, mouse, and other standard office equipment for prolonged periods.


• Ability to lift, carry, push, or pull equipment and materials weighing up to approximately 50 pounds.


• Ability to visually inspect equipment, cabling, and network indicators, including reading small text, diagrams, and color-coded wiring.


• Ability to hear and respond to alarms, alerts, and verbal instructions in both office and technical environments.

Deerfield employees enjoy a full suite of benefits including PPO health insurance (no high-deductible plans), dental, vision, 403(b) with employer match, generous time away, professional development, and scholarship opportunities.  In addition, our employees enjoy access to many community amenities and a workplace culture that seamlessly blends heart and mind.  

Deerfield is faith-based, nonprofit, open to all, and provides a continuum of services to empower residents to live life to the fullest. We enrich the lives of those who live and work at Deerfield and commit to be a leader in the field of aging services.  We provide a non-smoking campus, and our employees provide either proof of COVID vaccine or provide a validated religious or medical exemption form.  All new employees must successfully complete a background check and drug screen as part of our onboarding process. 

Deerfield is committed to providing access, equal employment opportunity and reasonable accommodation for individual with disabilities in all aspects of our employment, our services, programs and activities.  To request reasonable accommodation or for additional information, contact us at [email protected].