Facility Coordinator

The Facility Coordinator is responsible for executing and ensuring the seamless day-to-day operations related to the LSU Foundation Center for Philanthropy building. Reporting to the Chief Operating Officer, this individual directly manages building functions, resolves issues in real time, and carries out operational tasks to meet OSHA and internal standards for safety and performance.

Position Responsibilities: 

75 % Building operations

• Act as the primary executor of building operations, handling daily needs, vendor interactions, and site emergencies. 
• Perform or coordinate basic grounds and lawn maintenance, including mowing, trimming, and upkeep of outdoor areas to ensure a safe and professional environment.
• Responsible for coordinating routine maintenance and repair of plumbing, electrical, HVAC, elevator, and safety systems. 
• Address staff requests for maintenance, custodial services, equipment needs, furniture movement, and HVAC promptly. 
• Implement and track maintenance schedules to ensure consistent building performance. 
• Manage vendor contracts by arranging service, being available onsite as work is conducted, inspecting work, and confirming quality and completion. 
• Execute room set-up for meetings and events, including arranging furniture, coordinating audiovisual needs, and ensuring all supplies are in place and functioning prior to use. 
• Maintain and replenish building materials and supplies, ensuring appropriate storage and distribution.

10 % Maintain and coordinate building security and access system.

10 % Assist in the development and maintenance of business continuity and emergency preparedness plans. 

5 % Perform other related duties as assigned. 

Qualifications Required:

• High School diploma or equivalent
• Hands-on facilities and building maintenance experience with proven ability to execute operational responsibilities directly
• Time management skills
• Ability to communicate professionally

Qualifications Preferred:

• Minimum of 5 years required in facility maintenance environments.

Competencies:

• Critical Thinking: Practices objective rather than subjective modes of reasoning and action. Maintains perspective when assessing qualitative and quantitative information. Appropriately challenges and questions common beliefs. 
• Relationship Building: Develops, maintains, and strengthens relationships with others outside of the organization.  
• Attention to Detail/Accuracy: Focuses on paying attention to all details and aspects of a job or process to avoid substandard outputs.
• Collaboration: Works collegially with others, cooperating in both interpersonal and team relationships; fosters enthusiasm and maintains mutual trust, candor, and respect. 
• Adaptability: Responds to changing circumstances by being innovative and altering behavior to better fit different situations; successfully works with new colleagues; willing to be flexible; remains calm in stressful situations.
• Effective Communication: Shares and receives information using clear oral, written, and interpersonal communication skills. 
• Emotional Intelligence: Identifies and manages the emotions of self and the emotions of others. 
• Professionalism: Thinks carefully about the likely effects on others of one’s words, actions, appearance, and mode of behavior. 
• Tenacity: Achieves a desired outcome in the face of setbacks, obstacles, or challenging circumstances.
• Timely Decision Making/Judgment: Demonstrates the ability to make judicious and effective decisions. 

Supervisory Responsibilities

This position has no supervisory responsibilities. 

Work Environment Requirements

• This position is primarily performed in a professional office environment.
• The role routinely uses standard office equipment, including computers, telephones, printers, and related technology.
• The position may involve occasional travel, meetings, or attendance at events, as applicable to the role.
• Work hours are generally standard business hours, with occasional evening or weekend work as needed.

Physical Demands

To perform the essential functions of this position, the employee must be able to carry out a variety of physical and environmental tasks associated with facilities operations and grounds maintenance, with or without reasonable accommodation.

• Ability to regularly stand, walk, bend, stoop, kneel, crouch, and reach while performing building and outdoor maintenance tasks.
• Ability to lift, carry, push, and/or move materials and equipment weighing up to 50 pounds.
• Ability to operate tools and equipment used in both facility maintenance and lawn/grounds care (e.g., hand tools, power tools, landscaping equipment).
• Ability to work both indoors and outdoors in varying weather conditions, including heat, humidity, and occasional inclement weather.
• Ability to safely navigate building spaces and outdoor grounds, including uneven terrain.
• Ability to respond to facility needs and emergencies in a timely manner, which may require flexibility in schedule and physical demands.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.