Faculty Lifecycle Manager

Job Requisition:

JR101125 Faculty Lifecycle Manager (Open)

Job Posting Title:

Faculty Lifecycle Manager

Department:

CC00810 VIMS1 | DEAN | Office of the Dean and Director

Job Family:

Staff - Program Management

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

Virginia Institute of Marine Science

Primary Job Posting Location:

Virginia Institute of Marine Science

Job Description Summary:

Job Description:

William & Mary’s Batten School of Coastal & Marine Sciences (Batten School) & Virginia Institute of Marine Science (VIMS) invites applicants for the position of Faculty Lifecycle Manager. The Batten School & VIMS is both a research institute and an institute of higher education offering undergraduate and graduate degrees. More than 50 faculty members at the Batten School & VIMS conduct cutting-edge research, develop solutions to challenges facing coastal communities and ecosystems, and educate the next generation of leaders.

Reporting to the Assistant Director of Administration, the Faculty Lifecyle Manager will manage, track, and execute the end-to-end administrative processes associated with faculty positions. These processes include, but are not limited to, faculty recruitment and onboarding, promotion and tenure reviews, professorships and awards, term contract renewals, faculty leaves of absence, annual evaluations, and affiliated faculty appointments. This position must develop and maintain thorough knowledge of the policies and procedures that govern faculty appointments and serve as a resource for their interpretation and implementation.  

 Additional responsibilities of the Faculty Lifecycle Manager include, but are not limited to:

• Maintain accurate faculty records and data and provide data reports as needed.

• Develop and maintain proficiency in the use of databases and online systems, such as Watermark Faculty Success and Workday, to manage data and processes.

• Facilitate faculty development opportunities.

As a team member in the Office of the Dean & Director, this position will be expected to contribute to the daily operations within the office as needed and will serve as backup support for the Executive Administrative Assistant. The position requires a high level of professionalism, competence, judgement, and attention to detail.

Required Qualifications:

• Bachelor’s Degree or equivalent combination of education & experience.

• Experience working with sensitive and confidential information.

• Experience in data and records management.

• Proficiency with web-based software to manage and report on data and complete administrative processes.

• Proven ability to develop and implement effective and efficient processes and workflows.

• Strong interpersonal skills with the ability to communicate effectively with faculty and administrative officers.

• Ability to assimilate and interpret information from a variety of sources and develop administrative processes that comply with required policies.

• Excellent judgement and the ability to work as an effective part of a small team.

Preferred Qualifications:

• Prior experience in higher education, experience in faculty affairs and development and/or human resources a plus.

• Experience with Watermark Faculty Success and/or Workday software.

Salary: Commensurate with Experience

This is a restricted position based on funding availability

Additional Job Description:

Job Profile:

JP0103 - General Administrative Supervisor I/Coordinator I - Exempt - Salary - S11

Qualifications:

Compensation Grade:

S11

Recruiting Start Date:

2025-12-03

Review Date:

2026-01-16

Position Restrictions:

No Restriction - Continuing E&G funded position and not term-limited

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

 

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check. 

 

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.