F&B Administrator

We are recruiting on behalf of our client, a leading hospitality operation in Malta, currently seeking a highly organised and detail oriented F&B Administrator to support their Food and Beverage department.

This role plays a key part in ensuring smooth coordination, accurate documentation, and efficient departmental processes.

The Role

As F&B Administrator, you will provide essential administrative support that enables operational teams to focus on delivering exceptional guest experiences.

What You Will Do

Provide administrative support across all Food and Beverage outlets
Maintain staff records, schedules, attendance, and departmental documentation
Assist with onboarding paperwork and coordination with Human Resources and Payroll
Prepare and process purchase orders, invoices, and supplier documentation
Maintain accurate stock, delivery, and inventory records
Support budget tracking, cost control, and reporting
Coordinate communication between Food and Beverage, Finance, Purchasing, and Human Resources
Prepare reports, summaries, and presentations for management
Ensure proper filing and compliance with internal procedures and audits
Support meetings, training sessions, and departmental briefings
Manage correspondence, emails, and follow ups
Assist with additional duties as required by management

What We Are Looking For

Previous experience in an administrative role, ideally within hospitality or Food and Beverage
Strong organisational and time management skills
High attention to detail and accuracy
Professional communication skills
Proficiency in Microsoft Office and administrative systems
Ability to work in a fast paced environment
Fluent in English, additional languages are considered an asset

What Is On Offer

Opportunity to work within a reputable hospitality operation
Supportive and dynamic working environment
Competitive salary and staff benefits
Career development and growth opportunities

Ready to Support a High Performing Hospitality Team?
If you are proactive, organised, and ready to make an impact behind the scenes, this opportunity is for you.

Apply now and take the next step in your administrative career.