FBS Coordinator II

Agency

Department

Who We Are

Since 1950, the Student Organization Finance Center, under the direction of Student Affairs Finance provides banking and financial services in support of the activities and programs of recognized student organizations at Texas A&M University.  

What We Want

We are looking for an energetic, people-oriented individual with great customer service skills and a background in cash handling. This FBS Coordinator II position will be responsible for front-line customer service to student organizations via in-person, phone, and email interaction, as well as cashier for organizational business. Applicants seeking a fast-paced business office dedicated to assisting student organizations conduct business should look no further!

Essential Duties/Tasks 

Business/Customer Support

• Serves as primary contact for one or more departments

• Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions

• Responsible for communicating policies and procedures to assigned unit/department(s)  

• Research policies, practices, and atypical transactions and makes recommendations as needed

• May coordinate a specialized or complex task for one or more units

• May review financial transactions for compliance

• May be subject matter expert for certain types of financial transactions for the university

• May provide customer service

Reporting/Documentation

• Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity

• Enters and reviews non-routine travel expense reports

• Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors

• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

• Assigns commodity or account codes to requisitions and invoices as directed

• Meets established processing goals as directed

• May prepare and update non-standard reports and assist with complex reports

• May assist with account verification or reconciliation and research discrepancies

• May assist with gathering transaction data/information

• May enter payment and enclosure distribution.

• May review financial transactions for compliance.

Training/Support

• May support and shadow strategic partners

• May draft and update internal job aides

• May supervise student workers

Department Specific

• Coordinates and analyzes payment request forms to meet acceptable audit standards including organization recognition status

• Analyzes and verifies organization deposits, including night drop according to TAMU cash handling procedures

• Processes deposits and corrections to iPayment according to the accounts payables procedures

• Serves as primary reference for guidance on financial matters related to student organization finances

• Trains, educates, leads student assistants in cash handling procedures, lobby operations, and compliance

• Coordinates the reconciliation of cash and checks under dual control to prepare daily bank deposits

What You Need to Know

Salary: $45,000-$47,000 annually

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

 Required Education and Experience

• High School diploma or equivalent combination of education and experience

• Six years of related experience

Knowledge, Skills, and Abilities 

• May review financial transactions for compliance.

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.