Field Assistant III - WEA Olympic (Internal Candidates Only)

Council Description 

The WEA Olympic Council office is located on the scenic Kitsap Peninsula. Living in Kitsap County provides opportunities that are hard to match elsewhere in our state – proximity to outdoor activities in the Olympic Peninsula and Puget Sound – and small, unique communities known for local eateries, shopping, and the arts.  

The Council covers a large geographic area; from 25 miles southwest of Shelton to Neah Bay, and from the Puget Sound to the Pacific Coast. WEA Olympic represents 33 locals: 1 Community College, 11 K-12 ESP, and 21 K-12 EA units ranging in size from 8-750 members. Overall membership stands at approximately 5,000 members. The locals are comprised of committed and caring members and are led by engaged leaders willing to work in solidarity with each other and the Council.  

Our Council team consists of four UniServ Directors, two Field Assistants, and the Council President. We have a strong collaborative culture in our Council and are excited to find a candidate who is looking to become an integral part of our team!

Benefits and Compensation:

• Salary range (LEVEL 3) - $82,324 to $113,039


• Employer-paid medical, dental, vision, and life insurance (full family coverage)


• Generous sick and paid time off (PTO)


• Long-term disability plan


• Defined Contribution plan - 401(k) (with employer contribution)


• Defined Benefit plan


• Relocation assistance


• Position covered by the WEA/WEASO Collective Bargaining Agreement 

Responsibilities:  

• Office Manager for Council Office 
  
  
  
  • Perform typical office manager duties, manage office workflow, and provide lead direction to other associate staff. 
  
  
  • Maintain general ledger and equipment inventory. 
  
  
  • Negotiate and administer equipment and facility leases and building and equipment insurance coverage. 
  
  
  • Manage building facility. 
  
  
  
  

• Account Manager between WEA and School Districts 
  
  
  
  • Prepare monthly billing of union membership for District payroll and/or District HR offices and process the dues. 
  
  
  • Collect, record, and maintain information pertaining to union membership dues, dues status, and demographic data; provide reports when necessary. 
  
  
  • Process and maintain membership records; maintain permanent records of the Council. 
  
  
  • Communicate, research, gather, and provide information to and from District payroll and/or District HR offices, WEA Membership Department, Local Associations, and others as needed. 
  
  
  • Coordinate and prepare documents for the annual audit, regulatory and tax filings, and other reports as needed. 
  
  
  • In coordination with WEA Legal, identify, track, report, file, and ensure compliance of regulated expenditures to the Public Disclosure Commission (PDC). 
  
  
  • Support WEA Headquarters Accounting needs.  
  
  
  
  

• Financial Controller for the Council and Local Associations 
  
  
  
  • In coordination with the Chief Financial Officer (CFO), provide guidance to the Council’s Board regarding regulatory requirements, tax filings, and general budgeting. 
  
  
  • Assist the Council President and Treasurer in the preparation, monitoring, reporting, and presentation of Council budgets; maintain permanent records of the Council. 
  
  
  • Prepare the Council’s financial reports, bank reconciliations, tax filings, corporate filings, cash disbursement checks, and deposits as required. 
  
  
  • Attend, build agendas, and provide administrative support for various Council meetings; track and follow through with meeting action items and deadlines; attend Board meetings and record official minutes as necessary. 
  
  
  • Prepare essential communications for Council business. 
  
  
  • Provide financial trainings to Local Associations; assist Local Presidents and Treasurers with budgeting, union dues collection, non-profit regulatory reporting requirements, and other assistance as needed. 
  
  
  • Support Council and Locals in organizing and affiliation efforts, in coordination with other staff as needed. 
  
  
  • Track and assist with reporting of financial grants. 
  
  
  • Support and maintain relations with outside agencies and organizations for ongoing communications. 
  
  
  • Other duties as assigned. 
  
  
  
  

Minimum Qualifications: 

• High school graduate or GED equivalent.


• Experience in bookkeeping, accounting, or administrative assignments involving advanced record keeping and knowledge of accounting practices and accepted accounting procedures.


• Competence with accounting and Microsoft 365 software.


• Strong interpersonal skills and experience providing exemplary customer service, including experience in dealing with members or customers.


• Well-organized with attention to detail; ability to effectively prioritize work and meet deadlines; proficient at multi-tasking.


• Self-starter with demonstrated initiative and flexibility with changing priorities.


• Demonstrated ability to compose, draft, edit, proofread, and produce quality correspondence.


• Ability to work independently and in a team environment.


• Experience with the regulatory requirements of non-profit corporations.


• Demonstrated history and/or experience working with communities of color and/or with historically underrepresented groups.


• Ability to keep sensitive information confidential.


• Work in person in the WEA Olympic office in Poulsbo, WA. 

Preferred Qualifications:  

• Accounting-related college credits or associate degree. 

COVID-19 Vaccination 

As part of our commitment to the health and safety of our employees, members, and councils, all candidates must provide proof of full COVID-19 vaccination status upon hire.  Exceptions may be made for medical or religious reasons in accordance with applicable laws. 

Supervision 

The successful incumbent will function as a member of the Advocacy & Organizing Center and will report to the Director or Manager of Advocacy and Organizing.  

Application: 

• If you are interested in applying for this position, please click on the Apply for This Job button to submit your application, cover letter, and resume. 


• If you are invited to an interview, you will receive an email from SkillSurvey with instructions and a link on how-to submit your five (5) professional references.


• Closing date is March 31, 2025, at 4:00pm. 

The Washington Education Association is committed to a diverse, equitable, and inclusive workplace where the contributions of each employee are respected as part of the work performed on behalf of 90,000+ members in public education. WEA embraces employees with varied backgrounds and life experiences, including race, ethnicity, gender, age, religion, socio-economic status, sexual orientation, gender identity, physical ability, and veteran status. Only those candidates who can commit to promoting diversity, equity, and inclusiveness need apply.