Field Service Support Administrative Assistant

Description

At Whaley we know people are vital to our success.  We offer a competitive salary and generous benefits including:

• Medical, Dental, and Vision
• 401k & Profit Sharing
• Paid Holidays & Vacation
• Short-Term Disability
• Long-Term Disability Insurance (company paid)
• Life Insurance (company paid)

• Manage the company fleet of vehicles, including:
• Ordering vehicles and coordinating upfitting and logo installation
• Assigning vehicles to drivers and maintaining accurate records
• Ensuring proper vehicle registration, inspections, and renewals
• Tracking and coordinating routine and preventative maintenance
• Handle intrastate DOT compliance for company-owned box trucks and trailers, including:
• Maintaining required documentation and records
• Monitoring compliance deadlines and renewal requirements
• Maintain company-required contractor licenses across multiple states, including:
• Tracking license status, renewals, and compliance requirements
• Coordinating applications, renewals, and documentation submissions
• Prepare and maintain accurate records, files, and reports related to fleet, licensing, and compliance
• Communicate professionally with internal teams, vendors, and regulatory agencies
• Perform additional administrative duties as assigned to support field service operations

• Excellent written and verbal communication skills
• Strong attention to detail and organizational abilities
• Proficiency with basic Microsoft Office applications (Word, Excel, Outlook)
• Ability to manage multiple tasks and deadlines simultaneously
• Comfortable working with compliance-related documentation and processes
• Prior experience in administrative support, fleet management, or compliance is a plus

• Office-based role with frequent coordination across departments
• Occasional interaction with field personnel, vendors, and regulatory agencies

We participate in E-Verify and comply with the Pay Transparency Nondiscrimination Provision. We are an Equal Opportunity Employer.

 Equal Employment Opportunity Statement

Whaley Foodservice maintains a policy of nondiscrimination in employment to promote employment opportunities for persons regardless of age, race, color, national origin, sex, religion, veteran status, disability, weight, sexual orientation, gender identity, genetic information, or any other legally protected status. Additionally, the company maintains Affirmative Action programs to promote employment opportunities for minorities, females, disabled individuals, and veterans. It is our policy to provide equal opportunities in all phases of the employment process and to comply with applicable federal, state, and local laws and regulations.

We are committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities.

If you need special assistance or an accommodation while seeking employment, please e-mail [email protected] with the nature of your request. We will make a determination regarding your request for reasonable accommodation on a case-by-case basis.