File Clerk/Runner

File Clerk / Runner

Monday-Friday 8am-5pm

Department: Accounting
Reports To: Office Manager

Position Summary

Responsible for maintaining organized dealership records, completing daily errands, and providing general administrative and clerical support to the Accounting Department.

Essential Duties and Responsibilities

• Organize, file, scan, and maintain dealership records, including deal jackets, repair orders, parts tickets, body shop tickets, invoices, and accounting documents.


• Retrieve, track, archive, and dispose of records in accordance with company procedures.


• Maintain confidentiality and security of sensitive customer, employee, and financial information.


• Complete dealership errands, including bank deposits, post office trips, and intercompany deliveries.


• Provide receptionist coverage during breaks, lunches, and absences.


• Assist with year-end filing, data entry, mail distribution, and general office duties.


• Provide administrative support to the Accounting Department and assist other departments as needed.


• Perform other duties as assigned.

Qualifications

• High school diploma or GED.


• Valid driver's license with an acceptable driving record.


• Strong organizational skills and attention to detail.


• Dependable, self-motivated, and able to work independently.


• Basic computer skills, including Microsoft Office and standard office equipment.


• Strong communication and interpersonal skills.


• Previous dealership or administrative experience preferred.

Physical Requirements

• Ability to sit, stand, walk, bend, and reach throughout the workday.


• Ability to occasionally lift and move boxes of records weighing up to 50 pounds.


• Ability to operate a motor vehicle for dealership-related errands.