Finance and Accounting Coordinator

Job Summary

Assists the finance and accounting functions and needs of the Community Foundation, including

routine accounting operations, accounts payable, cash management, general ledger entries and

reconciliations, fund statements, analysis, administrative support, and ad hoc requests and assignments.

Essential Job Duties and Responsibilities

(Additional duties may be assigned)

• Process and enter accounts payable vendor invoices, employee expense reimbursements, and corporate credit card expenses for payment in a timely manner. Review for accuracy and identify and resolve discrepancies.
• Assist with maintaining vendor records, W-9s, and 1099-MISC filing.
• Assist with available cash analysis.
• Verify, record, and reconcile bank statement activity.
• Verify, record, and reconcile activity of investment accounts and pools and compile investment statements to send to investment consultant.
• Assist with maintaining fixed asset records and depreciation listing, record monthly depreciation entries.
• Prepare journal entries to record financial transactions in accordance with generally accepted accounting principles.
• Prepare timely and accurate reconciliations of assigned general ledger accounts in accordance with the reconciliation master schedule.
• Assist with monthly fund statement preparation as needed.
• Assist with timely and accurate generation of budget-to-actual departmental general ledger reports.
• Assist with timely year-end closings, audit and 990 workpaper preparation, and 1099-MISC filing
• Prepare analysis of accounts and work on ad-hoc accounting projects, as requested.
• Assist with implementing and maintaining internal financial controls and procedures
• Perform filing, record retention and miscellaneous job-related duties as requested to support department and company objectives

Education and Experience

• Bachelor’s degree in Finance or Accounting required; equivalent in education, training, and experience considered

• Knowledge of not-for-profit and fund accounting preferred

• 3-5 years’ experience required

Knowledge, Skills, and Abilities

• Computer proficiency required, i.e., Microsoft Office, especially Outlook, Excel

• Experience with Foundant Technologies CommunitySuite, Grant/Scholarship Lifecycle Manager (GLM/SLM), or other community foundation nonprofit software preferred

• Strong verbal and written communication skills; ability to maintain and secure confidential information.

• Practice excellent interpersonal communication

• Must be organized to effectively manage multiple projects and shifting priorities

• Possess exemplary mathematical, analytical skills that result in accurate calculations, analysis support

This position does not have supervisory responsibilities

This position reports to the Financial Controller

• Hourly pay rate: $35.55/hr. - $37.32/hr.
• Four-day work week
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (403b, IRA)
• Life Insurance (Basic, Voluntary, AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long-Term Disability
• Training & Development
• Collaborative hybrid approach prioritizing on-site work
• Wellness Resources