Finance & Office Operations Coordinator

Company Overview

Since 1904, the Nelson Miller Group (NMG) has been a leading partner in bringing industrial, IoT, lighting, medical, telecommunications, consumer, and aerospace products to life. We pride ourselves on solving our clients' most complex challenges in engineering design, manufacturing, and supply chain management. Our global presence and deep expertise in HMI, value-added distribution, plastics, membrane switches, overlays, touch panels, electronics, metals, and cables allow us to build strong relationships with customers and suppliers worldwide, delivering custom solutions that create value for everyone involved. Join a company with a rich history of innovation and a commitment to operational excellence.

 About the Role

We are seeking a highly organized and detail-oriented Finance & Office Operations Coordinator to support our accounting operations, vendor management, and office administration. This role is ideal for someone who thrives in a dynamic environment, exercises independent judgment, and enjoys owning processes from start to finish. You will play a key role in accounts payable, month-end close activities, RMA processing, and general office operations.

Accounts Payable & Financial Operations

• Post vendor bills from landed cost receipts, purchase receipts, or direct accounts.
• Process shipping bills from vendor portals.
• Review and process employee expense reports.
• Prepare weekly unpaid bills lists for CFO approval.
• Coordinate China vendor payments with internal stakeholders.
• Execute approved payments in CashPro and post transactions in Acumatica.
• Perform daily bank reconciliations and deposit checks.

RMA Processing

• Enter RMAs into Acumatica and issue Return Approval Authorization forms.
• Create and manage RMA tasks in Teams, assigning appropriate team members.

Month-End Close

Perform accurate reconciliations for:

• Accounts payable
• AMEX credit card charges
• Prepaid inventory (bank and credit card)
• Prepaid expenses
• Shipping expenses
• Landed cost & purchase receipt variance
• Purchase receipts and landed cost receipts

Office & Administrative Operations

• Maintain vendor documentation (W-9s, bank forms, ST-10s, etc.).
• Manage office and warehouse supply inventory.
• Oversee printer lease administration.
• Coordinate utilities and property tax documentation.
• Coordinate end-to-end ordering of promotional materials, branded merchandise, and gear to support internal teams, events, and company initiatives.
• Perform additional duties as assigned

 Qualifications

• 3+ years of experience in accounting operations, accounts payable, or finance support.
• Bachelor’s degree in Accounting, Finance, Business Administration, or equivalent experience preferred.
• Experience with Acumatica or similar ERP systems preferred.
• Strong analytical skills and the ability to exercise independent judgment and discretion.
• Excellent communication and organizational skills.
• High attention to detail, accuracy and confidentiality.
• Ability to manage multiple priorities in a fast-paced environment.

Core Competencies

• Financial accuracy and reconciliation expertise
• Independent decision-making
• Vendor and stakeholder communication
• Operational organization and follow-through
• ERP and financial systems proficiency 

Additional Requirements

• Compliance: Due to ITAR and / or CUI compliance requirements, this position requires candidates to be a U.S. Citizen, Permanent Resident Alien, or Protected Individual per 8 U.S.C.1324b(a)(3).
• Hiring Process: Candidates being considered for hire must successfully pass a pre-employment background check

Benefits Offered: Comprehensive benefit package including medical, dental and vision coverage; company-paid basic life/AD&D insurance, short-term and long-term disability insurance; voluntary supplemental insurances, flexible spending accounts and employee assistance program (EAP). Sick Leave, Vacation Time, and company-paid Holidays are also provided as paid time off. Nelson Miller Group also provides a 401(k) Retirement Savings Plan option with a safe harbor non-elective company contribution.

Nelson Miller Group is an Equal Opportunity/Affirmative Action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran status, or any other characteristic protected by applicable federal, state, or local law