Finance & Technology Project Coordinator

ABOUT US

Herschend is the world’s largest family-held themed attractions company, with a portfolio of over 40 family entertainment brands across North America, including destinations, resorts, theme parks, water parks, immersive experiences, and content enjoyed by audiences worldwide. 

While each of our family brands offers something unique, all are united by a shared purpose: Bringing Families Closer Together by Creating Memories Worth Repeating®. Our 22,000 passionate hosts make this purpose possible through everyday acts of love and service—what we call Heartspitality®—the intersection of heart and hospitality. 

As an equal-opportunity employer, we strive to provide environments where every host, guest, and partner feels welcome, valued, and loved. We firmly believe that words and actions matter, which is why all individuals are to be treated equally and with respect. For more information, visit www.Herschend.com.  

The Technology Finance & Project Coordinator is responsible for providing overall business and administrative support for the SVP/Chief Information Officer and the VP Business Technology Solutions and assisting with various aspects of Technology Solutions Group (TSG) daily business operations. Responsibilities include: budgeting, capital planning and financial management; coordination of technology projects; as well as administrative support. The right person for this position has executive presence, strong communication skills, attention to detail, and the ability to manage multiple priorities in a changing environment.

Position Roles & Responsibilities:

Financial Management

• Manage finances for TSG, including tracking purchasing to budget, reviewing financials, submitting accruals, and participating in P&L reviews each period with Finance


• Manage annual TSG forecast and budget creation/submission process


• Coordinate TSG capital planning with CIO and TSG leadership


• Coordinate capital labor report submission to Finance each period


• Coordinate annual fixed assets review for Finance

Project Coordination

• Light project management and coordination for technology projects as assigned.


• Create Project Expense Requests (PERs) for capital projects and manage close-out process for PERs as needed.


• Provide support for technology governance process as requested

Administrative Support

• Provide basic administrative support for VP and CIO, including meeting coordination, company credit card reviews, expense report creation, and small projects


• Provide general administrative support for TSG, including onboarding/offboarding, org chart updates, team event coordination, company credit card approvals, expense report submissions


• Produce bi-monthly TSG team newsletter, including identifying and creating content


• Manage annual safety documentation process for TSG

 Position Requirements:

• Bachelor’s degree with 1-3 years of project coordination, project management and/or financial management experience (commensurate relevant experience may satisfy education requirement).


• Financial management skills required including understanding a P&L and accompanying detailed schedule, creating and managing budgets.


• Proactive self-starter with the ability to work independently and as part of a team, with a friendly, positive attitude.


• Strong planning, administrative, and organizational skills; attention to detail a must.


• Orientation of moving forward to drive progress, even when it is not popular or easy. Ability to be assertive when necessary to accomplish goals, while still maintaining strong relationships.


• Excellent oral, written and interpersonal skills and ability to effectively communicate with corporate, property, vendor, and other stakeholders.


• Ability to manage time efficiently and meet deadlines; proven ability to multi-task and juggle multiple priorities.


• Handle sensitive and confidential information responsibly at all times.


• Experience with planning and coordinating meetings, trainings, and technical workshops.


• Flexible and able to work effectively amidst changing priorities driven by business seasonality.


• Work experience in the theme park and/or hospitality industry preferred.


• Proficiency with Microsoft Office suite, with excellent Excel skills.


• Potential travel up to 5-10%, primarily to support planned technology solutions rollouts at operating property locations.


• After-hours and weekend support as needed.