Finance Assistant

Join our team! 
Assist with the management of a company’s finance or accounting department. Manage incoming payments, outgoing bills, and invoices on behalf of the company. Submit billable hours to DHHS for Employment-related services, Adult Day Services, Habilitative Community Inclusion, and Habilitative Workshop services.

Duties and Responsibilities:
• Manages and keeps organized records. Prepares work by gathering and sorting documents and related information.
• Provide administrative support during budget preparation and yearly audits.
• Process correct garnishment calculations and compliance.
• Prepares financial reports by collecting, analyzing, and summarizing account information and trends.
• Contributes to team effort by accomplishing related results as needed.
• Assist Human Resources with the necessary information to maintain accurate records of all employees as it pertains to personal information.
• Maintains accounting ledgers by posting account transactions.
• Verifies accounts by reconciling statements and transactions.
• Maintains financial security by following internal accounting controls.
• Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments.
• Prepares and audits individuals' financial ledgers. Deals with appeals for individuals, processes, and prepares all necessary paperwork for Social Security.
• Meet with EFH when questions arise pertaining to Finance.
• Receive and scan all new insurance cards for the individual’s team.
• Assist Guardians with yearly paperwork, produce accounting reports to process such requests.
• Process employee expense and mileage payments. Audits such as requests for abnormalities.
• Assist the Director with a variety of ongoing projects to improve the process and procedures of the company.
• Maintains financial historical records by filing accounting documents.
• Contributes to team effort by accomplishing related results as needed.
• Suggest changes and improvements to increase accuracy, efficiency, and cost reductions.

Qualifications:
Education
• High School Diploma/GED.

Must have QuickBooks experience.

• Certified Payroll Professional (CPP) preferred but not required.
• Certified Accounts Payable Associates (CAPA) is a plus
Requirements:
• Valid Driver’s License
• Current vehicle Insurance upon request
Must be able to pass the following background checks:
• Nebraska Department of Health and Human Services Adult Protective Services Central Registry
• Nebraska Department of Health and Human Services Child Protective Services Central Registry
• Criminal background check
• National Sex Offender Registry

Experience:
• Advanced experience with Excel
• High degree of accuracy and attention to detail
• Strong organizational, communication, and analytical skills
• 1-3 years’ experience processing payroll preferred
• Strong PC skills, including proficiency in Excel.
• Strong work ethic and team player.
• High degree of professionalism.
• Ability to deal sensitively with confidential material
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of management.
• Decision-making, problem-solving, and analytical skills.
• Organizational, multi-tasking, and prioritizing skills.
Knowledge of:
• Excellent computer skills, including Microsoft Office (PowerPoint, Outlook, Excel), with the ability to learn new applications
Ability to:
• Proven ability to spot trends and abnormalities
• Pursues activities with focus and drive, defines work in terms of success, and can be counted on to complete goals.
• Manage multiple priorities
• Demonstrate good judgment, problem-solving, and decision-making skills
• Demonstrate effective verbal and written communication that is clear, well-organized, and demonstrates an understanding of audience needs.
• Manage confidential information and set priorities
• Maintain effective working relationships with the Leadership Team

SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities:
• Has a contagious and positive work ethic, inspires others, and models the behaviors of genuine, caring, friendly
• Competent in organizational and time management skills
• Excellent computer skills, including Microsoft Office (PowerPoint, Outlook, Excel), with the ability to learn new applications
2. Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, telephone, fax, etc.)
3. Software Used: A variety of word-processing, spreadsheet, database, e-mail, and presentation software
software.
Physical Requirements and Work Environment:
Physical Requirements:
• Sit for long periods of time
• Occasionally stand, walk, and stoop
• Use hands to handle or feel
• Talk with co-workers, clients, and their family members, superiors, etc.
• Hear
• Frequently required to reach with hands and arms
• Occasionally lift and/or move up to 10 pounds
• Occasionally lift and/or move up to 25 pounds
Vision Abilities:
• Close vision
• Distance vision
• Color vision
• Peripheral vision
• Depth perception
• Ability to adjust focus
Interpersonal Skills:
Alternative or combined skills in understanding and/or influencing people include sensitivity to the point of view of others.
Working Conditions: The noise level in the work environment is usually moderate