Job Title: Finance Assistant -Receivables Department: Finance and Strategy
Report To: Senior Accountant Working Location: Nairobi Kenya
Direct Reports: None Type: Full Time
Purpose of the Role:
The Receivables Assistant will be responsible for ensuring accurate and timely client billing, tracking
and collecting receivables, and maintaining clean, reconciled client accounts. The role requires strong
understanding of the eTIMS/TIMS invoicing system, client relationship management, and reporting
to support the company’s revenue assurance and cashflow optimization.
This role is ideal for a proactive, detail -oriented finance professional who thrives in a fast -paced
environment and can take ownership of the billing -to -collection process while identifying
opportunities for efficiency improvements.
Key Responsibilities
1. Billing and Invoicing
- Prepare and issue accurate client invoices in line with service contracts, payroll schedules,
and agreed billing terms.
- Ensure all invoices are correctly captured and transmitted through eTIMS/TIMS in compliance
with KRA requirements.
- Maintain and update billing schedules and client information in the accounting system.
- Work closely with operations to validate billable data (e.g. staff numbers, service fees,
deductions).
2. Receivables Management and Collections
- Monitor accounts receivable aging and follow up aggressively to ensure timely collections.
- Maintain continuous communication with clients on payment status, disputes, and
reconciliations.
- Prepare weekly and monthly AR aging and collection reports, highlighting risks and recovery
actions.
- Support cash flow forecasting by providing accurate collection estimates.
3. Revenue Accounting
- Record and reconcile all billing, receipts, and revenue entries in the accounting system.
- Support the month -end and year -end closing processes by ensuring all revenue is properly
recognised.
- Reconcile customer ledgers and resolve discrepancies promptly
4. Process Improvement and Reporting
- Identify gaps or inefficiencies in billing and receivable processes and propose practical
improvements.
- Develop and maintain dashboards or trackers to monitor billing accuracy, collection
turnaround, and outstanding balances.
- Provide analytical insights to management on client payment behavior and revenue trends.
5. Compliance and Controls
- Ensure all invoicing and collection activities comply with company policies, tax laws, and KRA
regulations.
- Maintain proper documentation and audit trail for all transactions.
Competencies
- Attention to detail and accuracy.
- Excellent communication and negotiation skills.
- Strong organizational and time management abilities.
- Results -driven with a sense of urgency and accountability.
- Integrity and discretion when handling financial information.
- Continuous improvement mindset.
Key Performance Indicators
- Billing accuracy and timeliness.
- Collection performance (DSO, overdue ratios).
- Accuracy of AR reconciliations.
- Quality and timeliness of financial reporting.
- Implementation of process improvement initiatives.
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