Finance Associate

Job Summary: The primary duty of the Finance Associate is to provide financial and customer service administrative duties for the Department.

Essential Functions

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Provides customer service
  
  
  
  • Answering and responding to phone calls, emails, and in-person requests for information
  
  
  
  


• Acts as a cashier for in-person collections via cash, check, and credit card
  
  
  
  • Collects property taxes, utility payments, dump tickets, animal licenses, liquor permits, citations, trailer permits, and revenues collected by other departments
  
  
  • Daily reconciliation of the cashier drawer to the system report
  
  
  
  


• Processes mail
  
  
  
  • Log payments received by mail on the daily check log
  
  
  • Enter payments received by mail into the system
  
  
  • Redirects returned mail
  
  
  
  


• Accounts Payable
  
  
  
  • Accounts Payable Entry
    
    
    
    • Review invoices and backup for completeness, accuracy, and compliance with County purchasing policy.
    
    
    • Enter invoices into the accounting software
    
    
    
    
  
  
  • Accounts Payable Review
    
    
    
    • Review accounts payable for accuracy and correct the accrual accounting period
    
    
    • Approve invoices and update them in the accounting software
    
    
    • Complete and reconcile the accounts payable log for the check run
    
    
    • Print and distribute accounts payable checks
    
    
    • Scan and file check, run backup
    
    
    
    
  
  
  • Maintain vendor records
  
  
  
  


• Maintain digital and paper filing systems


• Process property transactions
  
  
  
  • Review and stamp deeds for transfer in person & on Simplifile
  
  
  • Calculate and process property redemption and deed execution figures
  
  
  
  


• Process general ledger transactions
  
  
  
  • Enter/review/update journal entries from all departments
  
  
  • Enter/review/update budget adjustments from all departments
  
  
  
  


• Review the bank account for unposted wire transfers and prepare the CR


• Review bank account for STR transactions, reconcile on BLT website, and prepare CR


• Assists in preparing for the annual tax sale


• Performs other duties as required

Supervision: The position reports to the Finance Supervisor.  Position does not supervise staff.

Required Knowledge, Skills, and Abilities

The employee is expected to perform or possess the following:

• Customer Service: Ability to assist and support customers in a timely and pleasing manner.


• Detail Orientation: Ability to update information in systems and deal with processes for future use. Ability to follow detailed procedures and ensure high accuracy. 


• Flexibility & Organization: Ability to deal with various issues and personality types and adapt to changing priorities. Ability to manage multiple projects and determine urgency to schedule tasks effectively.


• Decision Making: Ability to exercise strong decision-making and good judgment as it relates to interacting with people.


• Computer Related Skills: Ability to work with relevant databases and software products, including Microsoft Office Word, and Excel

Education and Experience:

• Requires an Associate's Degree in Business, Finance, Accounting, or related field.


• Two years of relevant experience.


• Or equivalent technical training, education, or experience.

Physical and Environmental Conditions:

Work is conducted in an office setting with comfortable lighting, temperature, and air conditions. The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of paper, books, or other materials (up to 20 pounds), may be required.

Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices or meeting rooms, e.g., use of safe workplace practices with office equipment, and/or avoidance of trips and falls, and observance of fire regulations.

The above job description is not intended as, nor should it be construed as, exhaustive of all responsibilities, skills, efforts, or working conditions associated with this job. 

This and all County positions are subject to transfer, based on need.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this job.