Finance Clerk I

CITY OF WHARTON
FINANCE CLERK I


Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class.  Specifications are not intended to reflect all duties performed within the job.


DEFINITION


To perform responsible accounting clerical and technical work in accounts payable, purchasing, and billing; to assist in the maintenance of related accounting records; and to provide accounting related information to suppliers, vendors, and the general public.




SUPERVISION RECEIVED AND EXERCISED


Receives general supervision from upper level managerial staff.




EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES--Important responsibilities and duties may include, but are not limited to, the following:


Essential duties and responsibilities


Assign purchase order numbers and generate purchase order forms when necessary.


Code, classify, and enter invoices for payment.


Verify invoices for accuracy, compare invoiced amounts to agreements and receive Department Head approval before payment to vendor.


Prepare manual checks and check runs; distribute checks to vendors; and maintain check registers and applicable reports as transactions are posted.


Maintain a vendor database that contains accurate and reliable information.


Prepare and maintain a variety of files and records.



Assist in the preparation of department reports and correspondence; analyze data and information for inclusion in reports.


Balance daily collection report to cash and checks from cash drawers.


Prepare daily deposit for all fund received.


Research and reconcile department questions regarding status of accounts and payments; respond to inquires from city departments regarding account numbers and balances; correct posting errors; distribute appropriate information to department directors. 
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