Finance Controller - USA

Controller – Detailed Responsibilities and Initial Priorities

1. Stand Up Core Accounting Operations

• Build and manage day-to-day accounting operational processes.
  


• Establish accurate and complete general ledger structure.
  


• Create accounting procedures and close checklists.
  


• Implement standardized monthly close process.
  

2. Implement Bookkeeping Practices that allow for GAAP-Compliant Reporting

• Implement and document bookkeeping procedures related to:
  




• revenue recognition
  


• capitalization
  


• expense accruals
  


• lease accounting
  


• fixed assets
  


• debt accounting
  


• purchase accounting
  




• Coordinate technical accounting support when necessary.
  

3. Own the Monthly, Quarterly, and Annual Close Process

• Implement disciplined monthly close process with defined timelines and responsibilities.
  


• Prepare monthly account reconciliations and supporting schedules.
  


• Ensure timely and accurate period-end accruals.
  


• Prepare monthly financial statements in accordance with GAAP
  

Key External Deliverables

• Sponsor
  




• Weekly performance snapshot and KPIs
  


• Monthly financial reporting pack, inclusive of:
  




• Performance overview (MD&A)
  


• GAAP-basis P&L for current month, YTD, and LTM period presented in comparison to LY and budget
  


• GAAP-basis balance sheet for LTM period
  


• GAAP basis statement of cash flows
  


• Revenue and margin by service line
  


• Other agreed-upon performance analyses
  


• Cash forecast
  


• KPI dashboard
  




• Quarterly tax estimates/related distributions
  


• Annual budget
  


• Annual third-party audit report
  




• Lender
  




• Monthly reporting in accordance with the credit agreement
  


• Annual budget
  


• Annual third-party audit report
  

4. Support Debt Covenant and Lender Reporting

• Prepare monthly lender reporting schedules.
  


• Calculate covenant metrics and validate accuracy.
  


• Maintain debt schedules including:
  




• amortization
  


• interest accruals
  


• compliance calculations
  




• Ensure reporting deadlines are met.
  

5. Establish Internal Controls and Accounting Processes

• Design and document accounting workflows.
  


• Implement controls around:
  




• AP
  


• AR
  


• payroll
  


• cash receipts
  


• disbursements
  


• journal entries
  




• Establish approval matrices and documentation standards.
  


• Maintain audit-ready support files.
  

6. Build Scalable Transaction Processing Functions

Accounts Payable

• Establish vendor onboarding and payment controls.
  


• Implement invoice approval workflows.
  


• Standardize payment terms and processing cadence.
  

Accounts Receivable

• Establish invoicing and collections process.
  


• Implement aging review procedures.
  


• Improve cash collection discipline.
  

Payroll

• Ensure payroll accuracy and reconciliation.
  


• Coordinate payroll tax compliance.
  

7. Manage Audit and Compliance Readiness

• Prepare schedules and support for annual audit/review.
  


• Coordinate external audit requests.
  


• Maintain organized accounting documentation.
  


• Ensure compliance with sales tax, payroll tax, and other filing obligations.
  

8. Manage and Development Accounting and Finance Team

• Hire and manage accounting staff as the company grows; note that the team today is remote, with much of the workforce in India.
  


• Train accounting personnel on policies and procedures.
  


• Establish accountability and performance standards within accounting function.