Finance Manager Assistant/Admin Assistant

Tom's Ford is seeking a Finance Manager Assistant/Admin Assistant to support our finance department and dealership office operations. This role combines administrative support with finance-related tasks, helping keep deals, paperwork, and daily office functions running smoothly.

Responsibilities

• Assist the Finance Manager with deal paperwork, contracts, and documentation for vehicle sales


• Prepare, organize, and file finance and title paperwork accurately and on time


• Communicate with lenders, customers, and sales staff to track deal status and follow up on missing documents


• Maintain accurate records for financing, warranties, and insurance products


• Support day-to-day office administration: scheduling, correspondence, data entry, and filing


• Answer phones and greet customers/vendors as needed


• Assist with compliance documentation and audits as required


• Be able to be a backup finance and do deals when needed


• Present financing and insurance options to customers after the sale, including extended warranties, GAP insurance, and other F&I products


• Maintain accurate records and reporting for all finance transactions


• Ensure all finance and insurance paperwork is complete, accurate, and compliant with federal, state, and dealership regulations

Qualifications

• 2+ years of experience in an administrative, office support, or finance/admin role (automotive experience a plus)


• Strong organizational skills and attention to detail


• Strong written and verbal communication skills


• Ability to multitask and prioritize in a fast-paced environment


• High school diploma required; some college coursework in business, finance, or accounting preferred


• Good with technology


• Excellent appearance, verbal/written communication, strong presentation skills


• Outgoing personality with expertise at developing relationships (i.e., a “people person")


• All Applicants Must Pass Pre-employment Testing to Include Background Checks. We Are an Equal Opportunity Employer (Eoe)

What We Offer

• Competitive hourly pay plus commission/bonus structure


• This Position May Be Eligible for Medical/Dental/Vision Insurance, Life Insurance, 401k and Ancillary Insurance Depending upon the Terms of Each Plan


• 401(k) with company match


• Paid time off


• Opportunities for growth within the dealership


• Life Insurance, company paid


• Employee vehicle purchase discounts


• Collaborative, Team Environment