Finance Office Administrative Assistant

POSITION TITLE: Finance Office Administrative Assistant 

LOCATION: HOPE Health and Wellness Center

REPORTS TO: Chief Financial Officer

EDUCATION: High school diploma or GED required; Associate’s degree preferred; preferably in Healthcare or Business Administration or related field.

WORK EXPERIENCE: 1 year of administrative or nonprofit experience preferred 

SALARY RANGE: $14-$17/ hour 

FLSA STATUS: Non-exempt

POSITION TYPE: Full-Time

LANGUAGE: Fluent in English; Bilingual in English and Spanish, Arabic, Burmese, Mandarin or other languages is a plus!

HOPE Clinic provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

JOB SUMMARY:

The Finance Office Administrative Assistant will perform administrative tasks to support the Finance department, including but not limited to, the CFO, Accounting, Billing, Procurement, Credentialing, and Human Resources departments’ staffs.  

MAJOR DUTIES & RESPONSIBILITIES:

• Coordinate agendas, meetings, travel arrangements, etc. for the CFO;
• Coordinate calendars for the Finance department, including but not limited to CFO and conference room booking, etc.;
• Answer phone calls and correspondences (mail, fax, email, packages, etc.) as instructed;
• Maintain organized files in electronic format (and hard copy if necessary);
• Work on multiple assigned projects and contribute to a team effort;
• Provide general support to visitors: answering questions, giving directions, etc.; 
• Perform monthly CAQH mass attestation; 
• Maintain and update the privileging summary spreadsheet to ensure the records and data are current and accurate; 
• Assist with updating demographic information for insurance payers;
• Assist with provider internal credentialing process;
• Fax and mail out insurance correspondences as needed;
• Perform routine administrative duties, including but not limited to, entering data, preparing reports, helping with inventory management, performing inventory count, reconciling front desk income & making deposits, assisting with monthly Labcorp reconciliation, coordinating the department catering events, etc.;
• Assist HR Department with maintaining new hire and volunteer orientation folders, issuing new hire and volunteer ID cards, tracking polos and fleeces inventory, as needed;
• Attend on-site/off-site community engagement activities and clinic events as needed; 
• Ensure that work assignments and information gathered remain confidential and protect all patient and agency information;  
• Perform other duties as assigned to support HOPE Clinic’s Mission, Vision and Values.

QUALIFICATION REQUIREMENTS:

• Proven administrative experience in a variety of field concepts;
• Typing speed of at least 40 WPM;
• Knowledge of office management systems and procedures;
• Working knowledge of office equipment, like printers and fax machines;
• Excellent written and verbal communication skills;
• Strong organizational and planning skills;
• Attention to detail and problem solving skills;
• Excellent time management skills and ability to multi-task and prioritize work;
• Proficient in MS Office with expertise in Microsoft Word, PowerPoint and Excel;

EDUCATION and/or EXPERIENCE:

• High School diploma required; Associate degree preferred, preferably in Healthcare, Business Administration, or related field.
• One year of relevant administrative or nonprofit experience preferred, experience in the medical field is a plus! 

OTHER SKILLS and ABILITIES:

• Bilingual (Vietnamese, Chinese, Arabic, Spanish and/or any other language with English) is preferred.
• Above average skills in language ability as well as public speaking and writing. 
• Must have good transportation and a valid Texas Driver’s license.