POSITION DESCRIPTION

________________________________________________________________

Summary:  Prepares and records journal entries and invoices; performs a variety of functions in relation to the maintenance of the Casino’s inventory databases for food & beverage, retail, and uniforms and maintains the Casino’s POS system in accordance with established policies and procedures; demonstrates and develops a fundamental understanding of accounting and inventory control processes used by the casino.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by this position. Employee(s) may be required to perform position-related tasks other than those specifically listed in this description.

Essential Job Functions:

• Reconciles basic general ledger accounts and prepares adjusting journal entries as needed.


• Assist with inventory control, entering new F&B, Retail and Uniform items into the inventory control system and disabling products no longer needed, and other services as may be requested by Buyers or other designated personnel.


• Assist in the creation of F&B and Retail products for accurate system depletion and ensure appropriate links with the POS system for daily sales posting.


• Update the POS system as required by F&B and Retail leadership and in accordance with established departmental policies and procedures.


• Assists in the operational configuration and employee usage in the POS system.


• Maintains updated list of personnel eligible for uniforms in the FLS system. Oversee and witness uniform discards and provide management with accurate discard reports.


• Monitor and test the accuracy of all database postings and activity.


• Enter and/or audit merchandise arrivals, inventory adjustments, waste, transfers, manual requisitions in the appropriated inventory control system and ensure the data is accurately reflected in the general ledger system.


• Track, monitor, expedite, and follow up on outstanding orders, transfers, receiving documentation, and/or other daily tasks to ensure timely processing of all inventory related transactions.


• Enter data from inventory system invoices into the A/P system to ensure proper payment is made to vendor, in accordance with established policies and procedures.


• Review retail and F&B invoices and statements for completeness and accuracy, investigating any errors using a variety of resources, including physical inspections, vendor inquiries, and/or communication with Buyers, and makes necessary corrections as required.


• Assist with accurate, month end physical inventory count in General Warehouse and Food & Beverage outlets, observing and auditing product counts throughout the process, enter counts into inventory control system and investigate discrepancies as needed. Enter Guest Services uniform inventory count into the FLS system and provide Guest Services with the final exception report for resolution. Assist with retail inventory variance recounts and attempt to resolve discrepancies


• Provide friendly, professional service to all departments requesting, and all vendors providing, goods and services for the casino.


• Provide general administrative support service to department staff as needed.


• Coordinates and/or attends meetings to plan, organize, and follow up on assigned projects, department specific needs, and/or cross functional teams.


• Prepare and/or distribute reports, as directed, on a variety of activities, including inventory usage, variances, hourly revenue, sales performance, vendor performance, cost changes and cost of goods sold.


• Lead or assist with training programs for pantry stewards, chefs, uniform staff or other groups requesting specific database training.


• Perpetuate sound, ethical accounting and inventory control practices to protect the integrity of the casino operation and assets.

Spirit Mountain Standards:

• Delivers Spirit Mountain’s Spirit of Excellence by consistently modeling attitudes and behaviors in alignment with SMGI’s Pride Values, Brand Promise, and Business Vision.


• Learns, comprehends, and complies with all Company and departmental policies and procedures, MICS, gaming regulations, and Title 31 Regulation requirements.


• Follows all Corporate and departmental safety policies and procedures.


• General Characteristics: Must be detail oriented, thorough, flexible, organized, and pleasant to guests and suppliers.


• Understand and utilize the chain of command within the department.

Required Knowledge of:

• Sensitivity to and an understanding of Native American culture.


• Accounting principles and inventory control practices relative to gaming operations.


• Inventory control processes and procedures.


• Purchasing records and invoicing documentation.


• Automated accounting and inventory control systems.


• Operation of standard office software applications and office equipment, such as copiers and fax machines


• Basic understanding of the generally accepted accounting principles (GAAP) preferred.

Required Skill in:

• Performing and coordinating a variety of accounting and inventory functions.


• Processing invoices, accurate data entry, account analysis, reconciliation of, statements and auditing inventory/invoice data.


• The ability to work in a close, team environment, establishing and maintaining effective working relationships with all co-workers.


• The ability to communicate effectively in small group, interpersonal, and intercultural settings.


• Demonstrated ability to work independently when needed or directed.


• Maintaining a positive, professional attitude when under pressure to meet deadlines and/or heavy workloads.


• Knowledge of MS Office suite of software, including the current versions of Outlook, Excel, Word, and PowerPoint. Eatec and Great Plains experience preferred.

Education, Experience, Licenses, Registrations, and Certifications:

• Associates Degree in Business or equivalent, and two (2) years of experience in accounting or inventory control, or equivalent combination of education, training, and experience.


• High security gaming license issued by the Grand Ronde Gaming Commission.


• Must be 18 years of age or older.


• Due to the nature of the interactions with other employees and the public we serve, employees may be required to provide documentation of, or receive, certain health vaccinations.

Environmental Factors and Conditions/Physical Requirements:

• Work is performed in an office environment with occasional exposure to extreme temperatures, tobacco smoke, loud noise, and general hazards common to receiving dock environments.


• Work is subject to frequent sitting, regular standing, walking, bending, and reaching, and occasional lifting up to 25 pounds.

Equipment and Tools Utilized:

Equipment utilized includes personal computer, standard office equipment, bar coding, cold temperature attire, and material handling equipment.