Finance Specialist - Track

At Motiva, our employees’ energy, passion, and dedication to excellence are what make us who we are and what allows us to generate energy that makes a house a home, gets us from point A to point B, and enables our health and wellbeing. We invest in every aspect of our employees’ lives because, at Motiva, our people matter.

Headquartered in Houston, Texas, Motiva refines, distributes and markets petroleum products throughout the Americas. The company’s Port Arthur Manufacturing Complex in Port Arthur, TX, is comprised of North America’s largest refinery with a total throughput of 720,000 barrels per day, the largest base oil plant in the western hemisphere, and an integrated chemical plant. Under exclusive long-term brand licenses with Shell and Phillips 66 (for the 76® brand), Motiva’s commercial operations supply more than 12 billion gallons of fuel to customers annually. Motiva is wholly owned by Aramco, one of the world’s largest integrated energy and chemicals companies.

Position Overview:

The Finance Specialist - Track Administrator role includes:

• Manage contractor cost tracking and reporting for Track vendors.

• Establish and maintain vendor master data within the Track system.

• Generate compliance reports and collaborate with end users to address and resolve discrepancies.

• Coordinate with Supply Chain Management to ensure contractual agreements are accurately reflected and aligned with the terms and conditions of the contract.

Responsibilities:

• Work with Vendors to ensure accurate and timely invoicing within the T&C of the contract
• Run weekly control reports and work with users to ensure adherence to process
• Work with Supply Chain Management to set up Master Data (schedule assignment, craft assignment, overrides reasons, agreements, and Pay Formula assignment)
• Set up and train new Motiva and vendor users
• Onboard new vendors including working with the Master Data Team, Accounts Payable and vendors
• Troubleshoot issues with data flow between Lenel gate logs, Track, and MSAP
• Quarterly vendor audits
• Assist Turnaround Department during outages
• Facilitate Track Training for Motiva and contractor personnel
• Timely processing of TRACK vendors’ time and material billings
• Assist with resolving invoicing issues.
• Participates in Vendor Improvement meetings
• Cost savings and avoidance through invoice audits
• Drive Continuous Improvement Projects in Track

Experience and Qualifications:

Basic Qualifications

• High School Diploma or equivalent required
• Computer Skills- Basic Microsoft Excel

• Collaborates effectively as part of a team

• Manages multiple tasks and prioritizes projects effectively

• Strong organizational skills

• Ability to communicate clearly and effectively with end users

Preferred Qualifications

• Prior experience working with the Track system

• SAP (0-1 years), Schedule Pro (0-1 years)

Physical Requirements:

• Ability to sit or stand for extended periods while working at a computer or attending meetings

• Ability to lift and carry office supplies or documents up to 15 pounds occasionally

• Ability to wear Personal Protective Equipment (PPE) in designated areas (respirator, hard hat, safety glasses, gloves, heeled boots, and hearing protection)

We reserve the right to amend or withdraw Motiva jobs at any time, including prior to the closing date. Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or grade.

Applicants for regular U.S. positions must be authorized to work in the United States for Motiva Enterprises LLC without the need for sponsorship of an immigration authorization or visa (for example, TN, H-1B, or other employment-based immigration authorization or visa).

Motiva participates in E-Verify.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information, or other protected status under federal, state, or local laws.