Finance/Administration Specialist - Hybrid Tallahassee, FL

Part -Time Position: This position will be limited to 20 -24 hours per week. 

4 Scope of Services The Finance/Administration Specialist will train professional staff in the billing of eligible project expenditures to the Federal Highway Administration (FHWA).  Training includes, but is not limited to:  FDOT Financial Management (FM) System functionality and reporting, including the Federal Program Management (FPM) Sub -system  Efficient use of technology for large data compilation, review, and analysis  Proper classification of costs  Appropriate documentation requirements  Analysis of exception reports  Correcting transactions  Code of Federal Regulations (CFR) Title 200 requirements Additional duties:  Identify training objectives for each staff member and adjust training methodology to achieve objectives.  Monitor staff in the preparation of the weekly federal bill to determine effectiveness of training objectives.   Develop/update applicable desktop procedures to promote cross -training and continuity of operations in the event of staff turnover.  5 Education Bachelor's Degree in a field of study related to finance or business administration. Work experience can substitute on a year for year basis for the degree.  6 Experience Candidate must have a minimum of two years' experience in financial management.    

7 Primary Job Duties/ Tasks The submitted candidate must be able to perform the following duties and/or tasks. Duties of the selected candidate will include, but not be limited to: Train professional staff in the billing of eligible project expenditures to the Federal Highway Administration (FHWA).  Training includes, but is not limited to:  FDOT Financial Management (FM) System functionality and reporting, including the Federal Program Management (FPM) Sub -system  Efficient use of technology for large data compilation, review, and analysis  Proper classification of costs  Appropriate documentation requirements  Analysis of exception reports  Correcting transactions  Code of Federal Regulations (CFR) Title 200 requirements Additional duties:  Identify training objectives for each staff member and adjust training methodology to achieve objectives.  Monitor staff in the preparation of the weekly federal bill to determine effectiveness of training objectives.   Develop/update applicable desktop procedures to promote cross -training and continuity of operations in the event of staff turnover.  8 Job Specific Knowledge, Skills, and Abilities (KSAs) 1. Past experience working with financial information systems.    2. In -depth knowledge of Federal Highway Administration (FHWA) policies and procedures.  3. Past experience analyzing large data sets.  4. Experience analyzing financial reports. 5. Knowledge of Title 200 requirements.  6. Past experience working as a trainer.  7. Knowledge for Generally Accepted Accounting Principles (GAAP).  Preferred KSAs:  8. Past experience with FDOT’s Financial Management system (FM).   9. Past experience with FLAIR (Florida’s accounting system).    9 General Knowledge Skills and Abilities (KSAs) The submitted candidate must be able to apply common knowledge, skills, and abilities in the following areas: 1. Communication: Ability to clearly convey information, in both written and verbal formats, to individuals or groups in a wide variety of settings (i.e., project team meetings, management presentations, etc.). Must have the ability to effectively listen and process information provided by others. 2. Customer Service: Works well with clients and customers (i.e., business office, public, or other agencies). Able to assess the needs of the customer, provide information or assistance to satisfy expectations or resolve a problem. 3. Decision Making: Makes sound, well -informed, and objective decisions. 4. Flexibility: Open to change, new processes (or process improvement), and new information. Has the ability to adapt in response to new information, changing conditions, or unexpected obstacles. Ability to receive and give constructive criticism and maintain effective work relationships with others. 5. Interpersonal: Shows friendliness, courtesy, understanding, and politeness to others. 6. Leadership: Motivates, encourages, and challenges others. Adapt leadership styles in a variety of situations. 7. Problem Solving: Ability to identify, evaluate, and use sound judgement to generate and evaluate alternative actions, and make recommendations as accordingly. 8. Team Building: Encourages, inspires, and guides others toward accomplishing the common goal.