Financial Assistant / Biller

Who We Are: Rise & Shine is revolutionizing care-giving to our communities’ most vulnerable populations. By taking a person-centered approach, we are raising the standard of support to give individuals who experience learning disabilities an opportunity to live their best lives.

Position Overview: The Financial Assistant will play an essential role in our finance and accounting operations. A detail-oriented professional, the financial assistant will have a strong background in various accounting functions, with a particular emphasis on payroll management. You will be responsible for a range of tasks including payroll, purchasing, financial reporting, and other various accounting duties. 

Reports to: Administrative Director

Essential Job Functions

Responsibilities:

• Manage and process payroll for employees, ensuring accurate calculations, deductions, and timely distribution of payments.
• Maintain employee payroll records, including tax withholdings, benefits, and other relevant information.
• Stay up-to-date with tax regulations and employment laws to ensure compliance in payroll processing.
• Organize and maintain a systematic filing system for contracts and agreements, ensuring easy retrieval and documentation accuracy.
• Collaborate with relevant departments to gather and file contracts in a timely manner.
• Coordinate rent collection from tenants, ensuring timely invoicing and follow-up on outstanding payments.
• Maintain accurate records of rental payments received and address any payment discrepancies.
• Prepare and issue manual checks for special payments, reimbursements, or exceptional circumstances as needed.
• Process and file 1099 forms accurately and in compliance with regulatory requirements.
• Maintain records of 1099 vendors and payments.
• Compile and send cash ledgers to the bookkeeping team to facilitate accurate financial record-keeping.
• Generate and compile financial reports, summaries, and analyses as required by management.
• Contribute to the preparation of financial statements and reports for internal and external stakeholders.
• Assist in tracking and recording company purchases, ensuring proper expense categorization and documentation.
• Manage the receipt verification process, reconciling receipts with expenditures and maintaining accurate records.
• Monitor and reconcile credit card transactions, ensuring accuracy and compliance with company policies.
• Billing within State eXPRS system.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in accounting, Finance, or related field (or equivalent experience).
• Proven experience as a Financial Assistant or similar role.
• Strong understanding of payroll processing, taxation, and employment regulations.
• Proficiency in accounting software and Microsoft Excel.
• Excellent organizational skills with a keen eye for detail.
• Strong analytical and problem-solving abilities.
• Effective communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team environment.
• Knowledge of financial regulations and compliance standards.