Financial Coordinator Veterinary Hospital (Full-Time)

Financial Coordinator – Veterinary Hospital (Full-Time)

Our veterinary hospital is seeking a detail‑oriented Financial Coordinator to support accurate billing, charge capture, and financial operations. This role ensures smooth invoicing, reconciliations, reporting, and communication with clients regarding outstanding balances.

Schedule: Monday–Friday, 9:00 AM–5:00 PM

Compensation:

• $25 - $29 depending on experience

Full Time Benefits Include:

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  • 3 weeks paid time off
  
  
  • Annual Uniform Allowance
  
  
  • Paid Sick Leave in compliance with NY State
  
  
  • Medical/dental/Vision
  
  
  • Short & Long Term Disability
  
  
  • Life Insurance
  
  
  • GENEROUS Employee Pet Discount - 75%
  
  
  • 401K with employer match
  
  
  
  

Key Responsibilities

• Invoice & Estimate Management
  
  
  
  • Oversee creation of invoices and estimates.
  
  
  • Ensure invoice accuracy and proper charge capture.
  
  
  • Reconcile inpatient charges with estimates daily.
  
  
  • Request doctors to update estimates when invoices approach the high end of the estimate.
  
  
  
  


• Financial Operations
  
  
  
  • Complete cashier paperwork and making daily bank deposits.
  
  
  • Perform payment reconciliation, including unapplied credits/payments, Trupanion, and Scratch Pay transactions.
  
  
  • Address chargebacks and process statements with account interest.
  
  
  • Manage write-offs and bank reconciliations.
  
  
  
  


• Collections & Communication
  
  
  
  • Pursue payment collection on open invoices via phone, email, and postal mail.
  
  
  • Oversee overdue accounts and send to collections as needed.
  
  
  • Document all communications and financial updates in PIMS.
  
  
  
  


• Reporting & Compliance
  
  
  
  • Generate and review Cubex, Med, and Dx reports.
  
  
  • Oversee all diagnostic websites.
  
  
  • Validate all documents for appropriate signatures to ensure legal compliance.
  
  
  
  


• Team & Rounds
  
  
  
  • Attend morning rounds as needed.
  
  
  • Communicate financial updates to staff and management.
  
  
  
  

Requirements

• Education: High School diploma or GED required.


• Experience:
  
  
  
  • Minimum 1+ years in medical billing, transcribing, or coding.
  
  
  • 4 years of experience in a veterinary environment preferred.
  
  
  
  


• Skills & Knowledge:
  
  
  
  • Understanding of veterinary medical terminology and procedures.
  
  
  • Advanced proficiency in Microsoft Office, including Excel.
  
  
  • Strong attention to detail, organizational, and time management skills.
  
  
  • Ability to multi-task with excellent written and verbal communication skills.
  
  
  
  


• Physical Requirements:
  
  
  
  • Ability to sit, walk, and stand for 8+ hours per day