Financial Operations Coordinator

Financial Operations Coordinator

Who We Are 

At Bluegrass Hospitality Group, we exist to deliver 100% guest satisfaction, 100% of the time by creating memorable experiences at a great value. Behind every great guest experience is a strong, disciplined operation and that’s where this role comes in. 

What You’ll Do 

As a Financial Operations Coordinator, you’ll play a critical role in ensuring the financial accuracy and operational consistency of our restaurants. You’ll work closely with our Controller, Operations teams, and Accounting partners to make sure the numbers are right, processes are followed, and issues are resolved quickly. 

This role is hands-on and detail-oriented, focused on execution, accuracy, and follow-through. 

Key Responsibilities 

Financial Reporting 

• Ensure weekly sales and financial reporting is accurate and complete 

• Identify and resolve discrepancies related to sales, cash handling, and reporting 

• Partner with restaurant and market leaders to correct issues quickly 

Accounts Receivable 

• Process and track incoming payments 

• Maintain accurate records of outstanding balances 

• Follow up on past due accounts to ensure timely collection 

Accounts Payable 

• Execute weekly accounts payable processes 

• Ensure expenses are coded correctly and submitted on time 

• Review team member reimbursements for accuracy 

• Support and approve payment workflows within financial systems 

Cash & Banking 

• Monitor cash balances and maintain accurate records 

• Ensure accounts remain in good standing 

• Build and maintain relationships with banking partners 

Reconciliations 

• Reconcile financial activity including gift cards and credit card transactions 

• Investigate and resolve discrepancies 

• Ensure financial data remains accurate and reliable 

What Success Looks Like 

• Financial reports are submitted on time, every time 

• Issues are identified quickly and resolved efficiently 

• Financial records are clean, accurate, and audit-ready 

• Communication with operations and accounting teams is clear and proactive 

What We’re Looking For 

Skills & Experience 

• Strong accounting or financial operations background 

• Advanced Excel skills (data analysis, formulas, reconciliation) 

• Experience with financial systems (QuickBooks or similar) 

• High attention to detail and organization 

Traits 

• Accountable and dependable 

• Problem-solver who takes initiative 

• Strong communicator who works well with cross-functional teams 

• Able to manage multiple priorities without sacrificing accuracy 

Why This Role Matters 

This role helps ensure the financial foundation of our restaurants is strong. When the numbers are right and the systems work, our teams can focus on what matters most—delivering exceptional experiences to every guest. 

Work Expectations (Exempt Role) 

This is a salaried exempt position. The role requires the flexibility to meet business needs, including working beyond a standard 40-hour workweek when necessary. Typical expectations range from 40–55 hours per week depending on workload, deadlines, and business cycles. 

Join Us 

If you’re someone who takes pride in accuracy, enjoys solving problems, and wants to play a key role behind the scenes of a growing hospitality company, we’d love to hear from you.