FireFly Camp and Retreat Manager

ESSENTIAL FUNCTIONS:

· Directs the planning and implementation of all FireFly programs.

· Selects the most cost-effective camp sites for delivery of programs.

· Review and implement goals of participant’s ISP’s and train staff accordingly.

· Plans and coordinates activities with venue personnel, CLASS facility personnel, to ensure the facility can accommodate all needs of the participants.

· Ensure programming is goal directed with specific program outcomes as outlined in ISP and grant funded outcomes.

· Request authorizations of units for camp and retreat participation and attend participants ISP meetings as required.

· Gather data relevant to these outcome measures and analyze success and areas of improvement in programming for participants and grantees.

· Completes pre-screening and assessments of new participants to ensure the development of individualized programming for their unique needs.

· Develops, updates and implements policies and procedures necessary to operate camps and retreats on an efficient basis.

· Develops and delivers training of all camp and retreat counselors to meet funding and agency training requirements.

· Maintain files and ensure progress notes are completed for each participant to justify billing, especially waiver participants.

· Track billing units and submit to fiscal department.

· Ensure proper training for camp counselors is completed, documented filed (medication management, lifting and transferring, first aid, etc.)

· Recruit new youth and adult campers for both camps and retreats.

· Secure contracts with vendors to obtain assistive/durable medical technology based on participants’ needs.

· Participate/coordinate with HR on the hiring and training of new camp counselors necessary to meet ratio and individual care needs.

· Approve timesheets of all program staff for camps and retreats.

· Report and oversee incident management as required by funding and agency policy.

· Supports Development Department with managing all aspects of funding requests and helping to identify new sources of funding.

· Develop and implement a monitoring process to ensure program stays on budget.

· Assist with all aspects of program delivery including personal care of participants.

· Perform other duties as assigned.

MINIMUM QUALIFICATION:

· Bachelor’s degree in Social Services, Recreation, Special Education, Human Services, or a related field preferred. Equivalent experience may be considered.

· Minimum of 3 years of experience in program or camp management, preferably with individuals with disabilities.

· Prior supervisory experience with staff and/or volunteers.

· CPR, First Aid certification (or willingness to obtain prior to camp season).

· Valid driver’s license, reliable transportation, and ability to travel as required.

· Ability to pass background checks and clearances as required by state and funders.

REQUIRED SKILLS:

· Strong leadership, supervisory, and team-building skills.

· Knowledge of disability services, inclusive programming, and person-centered practices.

· Excellent organizational and time-management abilities.

· Strong written and verbal communication skills.

· Conflict resolution and crisis management abilities.

· Ability to adapt activities and approaches to meet diverse needs and abilities.

· Budget management and resource allocation skills.

· Proficiency with Microsoft Office Suite and related administrative tools.
 

OTHER JOB REQUIREMENTS:

· Perform duties in a professional, mature, effective, discreet and efficient manner.

· Be a self-directed, organized and responsible professional.

· Respond to staff and participants in a tactful and professional manner.

· Adhere to the policies established by CLASS and its relevant funding sources and Board of Directors.

· Maintain positive working relationships with program director and co-workers.

· Render and accept criticism in a professional manner.

· Attend trainings related to job functions as required.

· Check and respond in detail to all correspondence in a timely manner.

WORK ENVIRONMENT & PHYSICAL DEMANDS/REQUIREMENTS:

· Work is performed in indoor and outdoor camp settings, including cabins, recreational areas, dining halls, and natural environments.

· Exposure to varying weather conditions (heat, rain, cold) during camp sessions.

· Regular requirement to walk, stand, bend, stoop, lift, and carry supplies and equipment up to 30 pounds.

· Ability to actively participate in camp activities, which may include hiking, swimming supervision, sports, and outdoor events.

· May require extended hours, evenings, weekends, holidays, and overnight stays during camp sessions.

· Must be able to respond quickly in emergency situations and provide physical support to campers if needed.

· Ability to see and interact with text and graphical information on a screen.

· Sit for extended periods with prolonged exposure to computer monitors.

· Operate input/output devices to control a computer

· Ability to receive and respond to phone calls.

· Regularly work in a climate-controlled office environment or another approved location.